Department Coordinator, Strategic Impact & Funding Infrastructure

Partners for Rural Impact • Berea, KY

5d • Hybrid

About The Position

Partners for Rural Impact’s (PRI) ultimate goal is for an America where all kids are successful, regardless of zip code, income, background, or ability. At PRI, our focus is on ensuring that all children in rural places achieve success. Partners for Rural Impact was born out of our place-based partnership in Appalachia, where we’ve worked for 25 years to create student opportunity and success. The Department Coordinator, Strategic Impact & Funding Infrastructure, reporting to the Chief of Staff-Level II, serves as the key operational support role for both the Strategic Impact team & Funding Infrastructure teams, helping ensure organizational priorities, projects, and initiatives are executed efficiently and aligned with organizational goals. This position is responsible for managing day-to-day administrative and operational functions, maintaining organizational systems, coordinating workflows, and facilitating communication across the Strategic Impact & Funding Infrastructure teams. The Department Coordinator plays a critical role in supporting internal alignment, monitoring priorities and deliverables, coordinating meetings and events, and ensuring information, processes, and documentation are organized, accurate, and consistently maintained.

Requirements

• Bachelor's degree in business administration, communications, nonprofit management, public administration, or a related field
• 3-5 years of progressively responsible experience supporting senior leaders, coordinating projects or operations, or managing administrative and organizational workflows
• Strong organizational and time management skills with the ability to manage multiple priorities, coordinate competing deadlines, and maintain attention to detail
• Demonstrated ability to provide high-level administrative and operational support in a fast-paced environment
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence, reports, presentations, and meeting materials
• Strong interpersonal and relationship-building skills with the ability to collaborate effectively with leaders, colleagues, partners, and other stakeholders
• Ability to coordinate meetings, events, travel, and logistics while ensuring a high level of customer service and professionalism
• Ability to coordinate workflows, monitor action items, and follow through on priorities to support departmental and organizational objectives
• Ability to maintain accurate records, documentation, and filing systems while ensuring data integrity and organization
• Ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment
• Skill in identifying opportunities to improve administrative processes and support operational efficiency
• Strong problem-solving skills with the ability to anticipate needs, exercise independent judgment, and adapt to changing priorities
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Experience using Salesforce or other customer relationship management (CRM), document management, and collaboration systems
• Ability to learn and effectively utilize organizational systems, technologies, and business processes
• Ability to work independently while contributing effectively as a collaborative member of a cross-functional team
• Working knowledge of administrative operations, records management, and business practices that support effective departmental operations
• Access to reliable transportation
• Successfully complete pre-employment background check
• Ability to work in a high energy office
• Ability to accurately communicate and exchange information with partners, stakeholders, and/or meeting participants
• Ability to occasionally lift up to 25 lbs
• Ability to travel independently by car and plane regionally and nationally
• Ability to operate standard office equipment

Nice To Haves

• Experience in a nonprofit or mission-driven organization preferred
• Experience supporting cross-functional initiatives or organizational projects preferred

Responsibilities

• Provide high-level administrative support to designated senior leaders
• Manage complex calendars, scheduling, and meeting logistics with internal and external stakeholders
• Coordinate travel arrangements, itineraries, and expense reporting
• Prepare, format, and distribute internal communications, reports, presentations, and other supporting materials
• Coordinate and track departmental priorities, deliverables, action items, and follow-up activities
• Support the execution of departmental and organizational workflows to ensure timely completion of projects and initiatives
• Maintain organized systems for documents, contracts, records, and operational materials
• Assist with process improvement efforts to enhance efficiency, effectiveness, and organizational alignment
• Maintain accurate meeting notes, contact records, and activity updates within Salesforce and other organizational systems
• Coordinate internal and external meetings, convenings, and events, including scheduling, logistics, and participant communications
• Prepare agendas, meeting materials, and supporting documentation
• Document key decisions, action items, and next steps and ensure appropriate follow-up
• Support board meetings, leadership meetings, stakeholder convenings, and other cross-functional gatherings as needed
• Serve as a liaison across departments to support collaboration, alignment, and information sharing
• Facilitate communication between leadership, team members, and internal stakeholders
• Monitor and support follow-up on key initiatives, projects, and organizational priorities
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment
• Support the maintenance and effective use of organizational systems, tools, and collaboration platforms
• Assist with onboarding coordination and other internal administrative processes as needed
• Contribute to the documentation, standardization, and continuous improvement of departmental procedures and workflows
• Coordinate administrative support related to procurement, grants, contracts, invoicing, and other operational activities across the department
• Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed

Benefits

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage
• Flexible spending accounts
• Employee assistance program
• Life and long-term disability insurance
• Retirement plan
• Generous paid time off work options including vacation, sick leave, and annual holidays
• Paid parental leave
• Tuition assistance
• Professional development for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level