Department Coordinator IV(L50)

University of Rochester•Goodwell, OK

1d•Onsite

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. This position provides administrative support for the training activities within the Division of Developmental Behavioral Pediatrics (DBP), in addition to serving as the principal assistant to the training leadership roles. The Department Coordinator IV is responsible for performing a variety of advanced, complex assignments, including the coordination of all trainees rotating through the clinic, working with minimal direction under their own initiative and latitude for independent judgment. This role provides work leadership to other support staff, processes highly confidential administrative information, and works with limited supervision and exercises independent judgment.

Requirements

Associate's degree and 3 years of progressively responsible experience in administrative support required.
Or equivalent combination of education and experience
Proficiency with Microsoft Suite, virtual collaboration tools (Zoom, Box), Adobe, etc. required.
Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning required.
Ability to effectively communicate and interact, both verbally and in writing, with all people required.
Annual HIPAA Compliance training required

Nice To Haves

Experience with clinic scheduling preferred.
Intermediate knowledge of hardware and software functionality preferred

Responsibilities

Provides support to the Division, including preparation and maintenance of all trainee schedules.
Prepares reports and documents, attends meetings and taking minutes, overseeing office management systems, and screening and directing calls.
Integrates best practices to enhance the efficiency and effectiveness of delivery of services.
Maintains relationships and collaborates with various divisions of University.
Develops and establishes procedures and schedules to meet operational needs of the department.
Maintains required records and reports of activities.
Shares information, policies, and operations procedures to faculty, staff, students, parents, and visitors.
Interacts with external and internal individuals.
Prepares various administrative reports.
Coordinates and oversees highly confidential matters pertaining to the department.
Functions as a liaison to leadership, administrators, faculty, staff, students, and visitors on behalf of the Division and/or University.
Establishes and builds positive working relationships with external agencies and organizations.
Arranges for accommodations, plans, and coordinates their activities and serves as a representative during their visit.
Maintenance of consultation invoicing and account reconciliation.
Prepares data for operating budgets and for financial reports.
Prepares analyses and allocates expenses.
Coordinates expenditures and property controls.
Other duties as assigned