Department Coordinator - Career Services

Cal Poly•San Luis, CA

4d•Onsite

About The Position

Reporting to the Executive Director of Career Services, the Department Coordinator provides administrative oversight and coordination for the Career Services department. The position is responsible for coordinating a wide range of activities and projects in a busy office while supporting the Executive Director and the department leadership team in carrying out department goals. This position provides comprehensive administrative support, with responsibilities to include operations, significant budget and personnel support, communication and implementation of policies and procedures, data entry and tracking, and department coordination.

Requirements

Excellent organizational skills.
Ability to independently anticipate and prioritize tasks and projects.
Ability to take initiative, anticipate problems and solve issues in a timely manner.
Ability to provide solutions that are imaginative, thorough, and practical.
Demonstrated skill in collection and evaluation of data to develop valid conclusions and recommendations, including compiling information in concise manner for meetings and/or reports.
Ability to demonstrate sensitivity and commitment to issues of diversity.
Ability to independently navigate budget policies and procedures.
High school diploma or its equivalent.
Type 45 wpm.
Five years of general office support experience.
Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Nice To Haves

Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.

Responsibilities

Provides administrative oversight and coordination for the Career Services department.
Coordinates a wide range of activities and projects in a busy office.
Supports the Executive Director and the department leadership team in carrying out department goals.
Provides comprehensive administrative support, including operations, budget and personnel support, communication and implementation of policies and procedures, data entry and tracking, and department coordination.