Department Business Officer - Part Time

County of Wake, NC•Raleigh, NC

8d•$33,864 - $57,571•Hybrid

About The Position

The part-time Business Officer will play a critical role in supporting the County’s Office of Organizational Excellence. The Business Officer will lead and support both business and administrative needs, along with coordinating special events. Being detailed oriented, highly organized and a self-starter are critical traits needed to ensure success. This position will be foundational to the success of both efforts, by being able to manage day-to-day activities effectively. This position will be predominantly remote, with some required opportunities to work onsite. Primary Purpose Oversees and coordinates the business operations and activities of the Office of Organizational Excellence, including contracts, purchasing and human resources. This position will also provide administrative and personal support to department leaders, along with supporting in the development of operational strategies, plans, or procedures. This role does not formally supervise but may provide leadership to and day-to-day management of other staff, or act on behalf of the Department Director relative to business management functions. Work may be confidential and sensitive in nature and range from general office support assignments to administrative responsibilities involving decision-making, judgment and tact. Public contact is a significant function including contact with program staff, managers of other units within the organization, as well as representatives external to the organization.

Requirements

Bachelor's degree in Business Administration, Public Administration, Finance, Accounting or related field
Three years of experience in finance, budgeting, policy or management analysis
Equivalent education and experience are accepted
Thorough knowledge of fiscal/budgetary theories and methodology
Considerable knowledge of office procedures, organizational hierarchy and quality assurance to assure adherence to set procedures and guidelines
Ability to develop written documents and reports and tailor information to the sophistication of the audience
Solid communication skills, both written and verbal, with excellent customer service and interpersonal skills
Ability to listen and understand what is being described, as well as the ability to explain problem resolutions when necessary
Excellent organizational and time management skills with the ability to manage multiple assignments requiring attention to detail
Demonstrates proficiency and skills in computer operating systems and in the use of the Microsoft Office Suite.
Demonstrates experience in problem-solving, conflict resolution, negotiation and decision-making skills

Nice To Haves

Experience navigating and working within behavioral health systems, with an understanding of how to effectively engage individuals from varied backgrounds.

Responsibilities

Handles financial transactions for assigned departments. Purchase supplies and services, ensuring purchasing rules and standards are met. Ensures review and processes for p-cards, travel, reimbursements and contracts are completed properly for all assigned departments
Prepares and manages contracts, financial documents, reports or budgets including annual update of Department Business Plan
Prepares reports related to compliance matters and analyzes financial records to improve budgeting or planning and forecasting data to improve business decisions
Monitors internal programs, grants and external agencies to ensure compliance with regulations and contracts. Provides oversight of contracted services budgets and ensures efficient funds encumbrances
Ensures employees in assigned departments complete human resources forms, provide support to all new hires with personnel paperwork and coordinate onboarding, submit all personnel actions into HR management system and communicate human resources updates with staff
Plans and organizes logistics for meetings, events and conferences; supports in all aspect of event logistics, from sourcing event locations to purchasing food and may attend meetings to record minutes and perform necessary follow-up
Researches and analyzes data to develop reports, compiles information for various spreadsheets, information requests and special projects and follows up with information that requires signature, answers, responses and written replies to ensure proper and timely action