Department Business Administrator

University of Arkansas System•Little Rock, AR

1d•Onsite

About The Position

The Department Business Administrator manages and supports daily operations and provides substantial financial and administrative support for the Associate Provost for Faculty, Center for Faculty Excellence, Continuing Education, and the new Digital Health Education Learning on Demand program. The Department Business Administrator manages the departmental budgets, financials, purchasing, supplies, inventory, revenue and expense contracts, reconciliation of external and internal revenue systems, daily office and building operations, vendor agreements, provides seasonal staffing and project support to all departments and programs under the Associate Provost for Faculty; coordination of HR, funding agreements, grants, capital and operating budget development with the Assistant Provost for Finance and Administration.

Requirements

Bachelor's degree in Business, Health Care Administration, Finance, Accounting, or related field plus four (4) years of experience in business, finance, or administration, or
Associate's degree in Business, Health Care Administration, Finance, Accounting, or related field plus six (6) years of experience in business, finance, or administration, or
High School diploma/GED plus eight (8) years of experience in business, finance, or administration requried.
Must have proven experience with Workday software: Procurement, Travel, and Financial Reporting.
Intermediate proficiency with standard office computer programs (e.g., MS Office Suite).
Excellent customer service skills

Nice To Haves

Preference given to UAMS Workday experience.

Responsibilities

Manages all financial and administrative aspects for the Associate Provost for Faculty, Director of the Center for Faculty Excellence, Director of Continuing Education, and the Assistant Director for Digital Health Education Learning on Demand. The timely management of financial projections and reporting, Memoranda of Agreement, revenue and expense contracts, sole source requests, and manual journals. Reconciliation of revenue from external and internal systems.
Works closely in coordination with the Assistant Provost for Finance and Administration on HR, funding agreements, financials, grants, and capital and operating budget development.
Manages all levels of procurement: prepares purchase requisitions, submits bids, ensures that payments are processed according to UAMS policies/standards, clears obligations and commitments in a timely manner, and is responsible for ongoing retention and coordination of budget records for the department.
Works with the Associate Provost, Assistant Provost, Directors, and Asst Director to submit mandatory payroll certifications, financial statements, capital and operating budget request scenarios, and building maintenance and service requests.
Responsible for department administrative projects as called upon monthly, quarterly, and annually. Space surveys, inventory tracking, and management to ensure compliance with all UAMS policies and procedures are maintained in a timely manner.
Provides program support to each of the departments and programs within the Associate Provost’s reporting line during seasonal busy times.
Performs other duties as assigned.