Department Assistant

School of Visual Arts•New York, NY

2d•Onsite

About The Position

Under the direction of the Department Chair and the Director of Operations, the Department Assistant serves as the primary point of contact and manages the administrative functions of the BFA Advertising and BFA Design departments. Responsibilities include general office management, student appointment scheduling and management, and assisting with department events and initiatives. This position requires a welcoming professional demeanor, stellar organizational skills, and the ability to manage competing priorities in a collaborative, creative environment. The BFA Advertising and BFA Design departments work in tandem to create an active, evolving, and team-based office that supports our students academically and professionally. Members of the small (but mighty) office work closely with one another on long-form projects and recurring yearly deadlines as we support our students in competitions, portfolios, and an array of on-campus events aimed at giving them the best experience SVA has to offer, and fostering world-class young designers.

Requirements

High School Diploma or equivalent
Proficiency in Google Workspace and Microsoft Office
1-2 years of professional experience in an administrative, receptionist, or academic support role.
Excellent written and verbal communication skills

Nice To Haves

BA/BFA preferred
Basic familiarity with Canvas LMS (or a strong willingness to learn).
Experience with research and drafting memos and letters in a professional setting.

Responsibilities

Serve as the primary receptionist, welcoming and directing students, faculty, and guests.
Schedule in-person and virtual student appointments for the Department Chair, Director of Operations, and Curriculum Coordinator.
Process invoices, requisitions, monthly expenses, and payments for the Department Chair, Director of Operations, guest lecturers, freelancers, and substitute instructors.
Retrieve transcripts, facilitate Independent Study requests, and clear students for graduation portfolio reviews (including archiving entries).
Coordinate the reservation and scheduling of department meeting spaces.
Maintain general office upkeep, including keeping communal supply areas in order and sharing basic kitchen cleanup.
Order and manage inventory for office and student supplies.
Receive incoming shipments and assist with moving materials, supplies, and student artwork for exhibitions and events.
Assist the Department Chair with executive support, including drafting recommendations and visa letters; conduct preliminary research on plagiarism accusations as needed.
Maintain registration databases for Senior Industry Day, workshops, and other departmental initiatives.
Provide hands-on support for key SVA events, including Accepted Students Day, Open House, Orientation, and Industry Day.
Assist staff and students with submitting competition entries.
Perform other job-related duties or special projects as assigned.