Department Assistant

Western New Mexico University • Mission, NM

5d

About The Position

This role provides comprehensive clerical support to the department, handling tasks such as correspondence, filing, and managing phone calls. The position involves data entry for reports and statistics, maintaining departmental files (both physical and electronic), and assisting staff, faculty, and students with understanding departmental procedures. The Department Assistant will also coordinate meetings, follow up with employees and supervisors on departmental issues, and assist in the preparation of various documents and communications. Support will be provided for all departmental activities, projects, and logistics, including assisting the department team with projects. Other duties as assigned will also be performed.

Requirements

• Clerical support skills
• Correspondence handling
• Filing (physical and electronic)
• Phone management
• Data entry
• Report and statistics preparation
• File maintenance and organization
• Document retrieval for audits
• Assisting staff, faculty, and students
• Meeting coordination (space arrangement, RSVPs, supplies, setup/teardown)
• Follow-up with employees and supervisors
• Document and communication preparation
• Support for departmental activities and projects
• Logistical assistance

Responsibilities

• Provides comprehensive clerical support to department including but not limited to correspondence, filing, phones, and anything related to the clerical needs of the department.
• Data entry as assigned or required, including but not limited to reports, statistics, etc.
• Responsible for file maintenance in department including filing and/or electronic filing, organizing, retrieving documents for audits, etc.
• Assists staff, faculty, and students with basic interpretation of departmental procedures.
• Coordinates meetings as needed or assigned including arranging for space, receiving RSVPs and ordering needed supplies and setting up and tearing down from meetings.
• Follows up as needed with employees and supervisors regarding a wide variety of departmental issues to ensure documentation and information is accurate and up to date.
• Assists in preparation of paper, electronic documents, and communications. Reviews documents and electronic resources, as per departments activities or needs, including but not limited to advising needs.
• Provides support to the department and supervisor for all activities and projects. Assists with departmental logistics.
• Assists the department team with projects.
• Performs other duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed