Department Assistant

University of Wisconsin Stout • Oshkosh, WI

6d • Onsite

About The Position

Join a dynamic academic community where your organizational expertise and administrative skills play a vital role in supporting student success, faculty excellence, and innovative programs. As a Department Assistant within the School of STEM, you will provide high-level administrative support to academic leadership, including a disciplinary program administrator, the Director of the School of STEM, and the Dean of the College of Nursing, Health Professions and STEM. This highly collaborative, on-site position offers the opportunity to work closely with a wide range of faculty, staff, students, and external partners while helping ensure the smooth and efficient operation of the School and its programs. The successful candidate will exercise sound judgment, maintain confidentiality, and contribute to a welcoming and well-organized academic environment.

Requirements

• High School Diploma
• Proficient in Microsoft Suite, Google Suite and Adobe Suite software programs

Nice To Haves

• Previous experience in state policies governing General Program Revenue funds
• Previous experience with UW Oshkosh institutional processes for purchasing, travel and vendor payments
• Previous experience in managing grant applications

Responsibilities

• Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations
• Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
• Serves as a primary point of contact for the department
• May provide operational guidance and training on day-to-day activities of student workers and program staff
• Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections

Benefits

• Health plans starting at $45 per month.
• Vacation starting at 104 hours per year (prorated for start date).
• 36 hours of personal holiday, and 9 legal holidays (prorated for start date).
• 5 hours of sick leave earned per biweekly pay period (130 hours per calendar year).
• Paid parental leave after six months of continuous employment.
• Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED