Department Assistant - Acute Care Services Administration - FT - Day
Stormont-Vail HealthCare•Topeka, KS
•Hybrid
About The Position
Performs administrative and clerical duties to ensure the continual functioning of the department. Works collaboratively with communications staff to meet the needs of projects using a variety of skills and procedures.
Requirements
- High School Diploma / GED Required
- Clerical or administrative experience.
- Proficient in Microsoft Office programs. (Required proficiency)
- Ability to work in a fast-paced environment. (Required proficiency)
- Exceptional customer service skills. (Required proficiency)
- Time management with an ability to prioritize tasks (Required proficiency)
- Skill in data entry with minimal errors. (Required proficiency)
- Works well under pressure to meet deadlines. (Required proficiency)
Responsibilities
- Greets applicants, team members and guests, notifying receiving personnel of arrivals.
- Knowledgeably directs guests to team member that can assist them.
- Receives incoming calls responds independently, answering questions, providing information or directing to appropriate team member.
- Schedule appointments/meetings, maintains department calendars.
- Make arrangements for and coordinate conferences and meetings.
- Maintain department time and attendance, payroll and employee attendance.
- Tracks hours worked and leave as necessary for department staff.
- Runs reports and keeps leaders aware of scheduling issues, low staffing, low balances, etc.
- Runs reports as necessary.
- Maintains department operations including but not limited to inventory, purchase orders/supplies, record keeping, mail sorting, scanning, filing, and other department specific tasks which ensures the continual functioning of the area.
- Assists leadership with completing their administrative tasks as necessary.
- Performs data entry work, scanning, organizing duties as necessary.
- Performs special projects as necessary.
- Assists with annual events.
- Sends department communication as requested.
- Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
