Department Assistant-Volunteer Services
Meritus Health•Hagerstown, MD
•$37,440 - $52,187•Onsite
About The Position
We are seeking a highly organized and detail-oriented Department Assistant to provide administrative and clerical support to department leadership and staff. This position plays a key role in ensuring efficient daily operations through scheduling, report preparation, data management, communication coordination, and customer service support. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess strong computer and communication abilities.
Requirements
- High school diploma or equivalent required.
- Previous office, administrative, or clerical experience preferred.
- Experience using Microsoft Office applications, including: Word, Excel, Access, Windows-based systems.
- Strong typing, filing, proofreading, and data entry skills.
- Excellent organizational and time management abilities.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong verbal and written communication skills.
- Ability to learn and utilize healthcare information systems and software.
- Professional demeanor and commitment to customer service.
Nice To Haves
- Coursework in business, office administration, or related field preferred.
- Secretarial school training preferred.
Responsibilities
- Provide administrative and secretarial support to department leadership.
- Assist with special projects and departmental initiatives.
- Prepare correspondence, reports, presentations, and other documents.
- Maintain departmental records, files, and databases.
- Compile and distribute reports and departmental communications.
- Schedule meetings, prepare agendas, record meeting minutes, and coordinate department events.
- Collect and enter data into appropriate systems.
- Order and maintain office supplies.
- Provide backup receptionist coverage and assist customers by answering questions and directing inquiries.
- Support departmental performance monitoring and goal achievement.
- Collaborate effectively with team members across the organization.
Benefits
- Health, Dental, and Vision Insurance
- Life Insurance & Disability Coverage
- Paid Time Off (PTO)
- 401(k) Retirement Plan
- Education Assistance & Tuition Reimbursement
- Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
- Shift Differential Pay
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
