Department Assistant-History & Social Science

Middlesex College•Edison, NJ

7d•$0 - $48,817•Onsite

About The Position

This position provides primary secretarial support to the History and Social Sciences department. The Department Assistant is responsible for organizing and coordinating administrative workflow, managing complex departmental projects, and maintaining accurate files and records. This role also involves preparing reports, correspondence, and minutes, as well as assisting with meetings and training other support staff. The assistant will also handle ordering supplies, distributing mail, and providing information to students, employees, and department members.

Requirements

High School Diploma or equivalent
Two (2) years of verifiable work experience as an administrative assistant

Nice To Haves

Associate degree
Strong computer skills with knowledge of Microsoft Windows and Microsoft Office
Proficiency doing research on the Internet
Strong analytical skills, organizational skills and self-motivated
Excellent written, verbal, and interpersonal communication skills
Ability to interact professionally with employees and the public

Responsibilities

Organizes and coordinates the administrative workflow.
Responsible for coordinating complex departmental projects from inception through completion.
Provides primary secretarial support to the department.
Identifies problems and/or inconsistencies in the record system and provides for their solution or correction.
Responsible for Administrator's files, calendar and correspondence.
Prepares correspondence, complex technical and/or statistical reports, agenda, and minutes of meetings.
Arranges, participates in and implements, as directed, meetings and conferences.
Participates in the training and motivation of other support staff.
Provides students, employees, or department members with information and directs them to appropriate resources.
Operates office equipment.
Maintains accurate files and records via manual or computerized systems.
Orders office supplies and instructional/administrative materials as needed.
Sorts and distributes mail within the department.
Performs other duties as assigned that are appropriate to the position.