Department Assistant- Cardiovascular - 1.0 FTE- Days

ProHealth Care•Waukesha, WI

4d•Onsite

About The Position

This is a department support position that will work at the Heart & Vascular Center on the Waukesha Memorial Hospital campus. Responsibilities include coordinating and providing department support to Cardiovascular staff for all aspects related to the Heart and Vascular Center Cardiovascular diagnostics department (CVD). Specific responsibilities include, but are not limited to: scheduling patients, taking phone calls, coordinating cardiovascular procedures and appointments. Managing fax requests, pulling reports, answering phones. scheduling patients, taking messages that come into the cardiovascular department, ordering supplies, processing incoming records, orders, studies and images. Producing charts and reports for the cardiology providers and maintaining up to date orders and final results of tests amongst the hospital and clinic locations. Responsible to perform a variety of administrative and clerical duties in an organized, timely and accurate manner.

Requirements

High school diploma or equivalent.

Nice To Haves

Related experience preferred.

Responsibilities

Demonstrates the ProHealth Care OUR SPARK Standards of Performance – an essential requirement of every ProHealth Care employee. We define our customer as everyone you interact with in your role.
Promptly answers/responds to phone calls, voicemails, and emails.
Prepares department correspondence and reports efficiently and accurately.
Coordinates departmental new hire orientation including issuing equipment and supplies, providing a tour and introductions, reviewing non-clinical policies and providing overview of computer, voicemail, etc.
Develops, implements and revises departmental forms.
Updates departmental policies and procedures.
Coordinates computers for clinical staff including issuing, ordering accessories, keeping equipment charged and supplied, and troubleshooting.
Assists in updating and maintaining staff schedule calendars.
Updates departmental website as needed.
Orders and distributes uniforms for clinical staff.
Orders office supplies and monitors office equipment for required service, etc.
Assists in coordinating inservices/department meetings including sending meeting request, arranging A/V needs, setting up room, preparing agenda and handouts, and taking and distributing minutes.
Creates, maintains and ensures accurate filing of reports and other information.
Assists with data entry, reporting, copying, and collating.
Assists with printing, labeling, and assembling materials for distribution.
May maintain timekeeping records and function as Kronos editor.
Performs other administrative/clerical duties as assigned.