Department Administrator

New York University•New York, NY

7d•$86,300 - $95,040

About The Position

Provide administrative support to the Director of Administration and Operations and the Department Chair of CSE department including supervising staff, managing departmental operating budgets as well as school PHD support budgets. Responsible for managing support for several areas of Tandon’s Computer Science & Engineering Department to help ensure smooth and efficient day-to-day academic operations. Responsible for many of the department’s operations, which will include, but not be limited to, support for department faculty in both academic and research areas regarding purchases, travel arrangements, event and seminar planning, and expenditure allocations. Recommends new initiatives and ways to improve processes and streamline department operations and improve efficiency. Ensures compliance with University, school, and departmental policies and serves as an informational and problem solving resource for the department. Manage approval process for unpaid interns, unpaid Visiting Scholars, and other visiting researchers. Process summer salary and additional compensation for faculty. Review & submit iBuy carts. Assist with and make travel arrangements for faculty, students, staff, and researchers. Maintain department directories and records. Plan, organize, and set up student events, engaging with students in meaningful ways.

Requirements

Bachelor's Degree in a related area
2+ years working in an academic setting
2+ years of supervision experience
2+ years of managing budgets experience
Excellent verbal and written communication skills
High level of customer service skills
Solid knowledge of MS Office Suite and other composition/file sharing tools (i.e. Google Docs, etc.)
Solid knowledge of social media platforms
Solid knowledge of data-imaging and sound-processing software
Ability to provide advice
Ability to creatively resolve problems
Ability to interact with individuals at all levels in an academic setting
Excellent organizational skills
Excellent interpersonal skills
Excellent problem solving skills
Knowledge of basic budget and/or accounting principles
Ability to interact with a diverse population at all levels
Proficiency with standard office software (word processing, spreadsheet, database, and presentation applications)

Responsibilities

Supervising staff
Managing departmental operating budgets
Managing school PHD support budgets
Supporting department faculty in academic and research areas regarding purchases, travel arrangements, event and seminar planning, and expenditure allocations
Recommending new initiatives and ways to improve processes and streamline department operations and improve efficiency
Ensuring compliance with University, school, and departmental policies
Serving as an informational and problem solving resource for the department
Managing approval process for unpaid interns, unpaid Visiting Scholars, and other visiting researchers
Processing summer salary and additional compensation for faculty
Reviewing & submitting iBuy carts
Assisting with and making travel arrangements for faculty, students, staff, and researchers
Maintaining department directories and records
Planning, organizing, and setting up student events