Department Administrator and Events Planner

Werfen•Bedford, MA

10d•$100,000 - $130,000•Onsite

About The Position

This position is responsible for providing daily administrative support to two Vice Presidents, Worldwide (WW) Marketing & Service and their overall departments. Plans and coordinated local and global team meetings and events.

Requirements

Strong communication skills and professional demeanor.
Excellent level of business acumen as exhibited in solid decision making capabilities.
Self-Assurance and presence to interact with all levels both inside and outside the organization.
Capable of representing the company with vendors and outside consultants
Excellent planning and organizational skills.
Integrity and the ability to maintain the highest level of confidentiality
Advanced computer literacy in PC software including Microsoft Excel, Word and PowerPoint
Team player with willingness to jump in and assist where needed
Bachelor's Degree preferred (Liberal Arts of Business focus)
Minimum 5 years experience providing executive level administrative support
Minimum of 5 years experience coordinating and managing large meetings and events
Experience managing projects of varying scope and size. Exhibited ability to initiate problem solving and to engage resources as appropriate to accomplish goals.
Experience managing capital budgets
Fluency in English required

Responsibilities

Perform standard, advanced and confidential administrative duties for two Vice Presidents, WW Marketing & Service, requiring broad experience, skills and knowledge of the organizations policies and practicies
Finalize and circulate internal department communications such as Marketing Information, Service Information, Breaking News, and other communications as appropriate
Manage purchase orders and maintain Finance Asset inventory and Computer Asset inventory
Organize and support the onboarding of new hires
Responsible for the maintenance of department contracts, vendor agreements and third-party service provider agreements
Maintain and update the department training program
Ensure compliance of the marketing processes with the Company Code of Ethics and with Laws and Regulations
Manage office and cube assignments and cube size relating to expansions and reconfigurations and new hire requirements
Plans and coordinates local and global department events, including: logistics, venue planning and selection, attendee registration and tracking, materials support
Procures and coordinates vendor services. Coordinates facility/exhibit set-up, equipment and catering requirements. Provides on-site event support, as needed
Provide travel assistance to department members for select events