Department Administrative Assistant, Addison (FT), CFRN20923CNTRS

College of DuPage

6d•Onsite

About The Position

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions. College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Requirements

Associates degree or equivalent combination of education and experience required.
Two (2) years of experience in an office environment required.
Excellent oral and written communication skills.
Proficiency in Windows, Microsoft Office and keyboarding skills required.

Nice To Haves

Two (2) years of experience in an academic environment preferred.

Responsibilities

Under limited direction, assist Center Supervisors in assigned administrative responsibilities to ensure the smooth operation of the Center.
Assist the Center Supervisor in all aspects of administrative responsibilities and maintaining highest standards of excellence in facility management. Manage office in Center Supervisor’s absence.
Research class history, provide justification, and work with supervisor to submit class requests following Centralized Scheduling procedures.
Maintain Admin and Clerical Assistant procedures manuals. Train new employees, including Tier I registration for Admins in Colleague using Registration's procedures and policies.
Complete security forms for access to college software programs for new employees, and forward to supervisor for approval.
Research promotional items through vendor sites. Obtain quotes, and approvals. Input a request to obtain approval for a purchase order (PO) to place the order.
Provide assistance to all faculty, students, and community members who use the facility.
Assist in planning, publicizing and implementing hospitalities and other education and community events.
Troubleshoot in all areas. Report vending issues and repair issues to thee Busines Services office, Contact the IT help desk with classroom or office computer issues. Contact Support Services for copier repair and paper supplies.
Assist with registration.
Perform other related duties as assigned by Center Supervisor.
Schedule room requests for meetings.
Assist in planning, publicizing, and implementing student appreciation week as well as other education and community events.
Schedule counseling appointments.