Department Administrative Assistant – Risk Management

Frisco ISD•Frisco, TX

5d•Onsite

About The Position

Organize and manage the routine work activities of the Risk Management Department. This role involves a variety of administrative tasks, including managing files, processing invoices, maintaining financial records, supporting departmental staff, and serving as a liaison for various programs. The position requires strong organizational, communication, and computer skills, with an emphasis on maintaining confidentiality and the ability to work independently or as part of a team.

Requirements

High school diploma or GED
Proficient skills in keyboarding, word processing, and file maintenance
Effective organizational, communication, and interpersonal skills
Ability to use software to develop spreadsheets, databases, word processing, and general office publications
Ability to prioritize workflow to address the multiple needs of the supervisor
Knowledge of basic accounting principles
Willingness to collaborate with members of an office team
Ability to maintain confidentiality of information
Ability to work independently and problem-solve as needed
Minimum of three years of administrative support experience, preferably in a public education environment

Nice To Haves

Some college preferred
Ability with Laserfiche electronic content management database software preferred

Responsibilities

Possess a general working knowledge of insurance-related principles and processes, including property insurance, auto/fleet insurance, general liability, and general claims handling procedures.
Generate and maintain detailed departmental files for all types of insurance claims, accident investigations, property damage inspections, and/or any other insurance-related response actions performed.
Process invoices and documents relating to all types of property and casualty insurance claims.
Maintain financial records for district claims activity and generate reports as requested.
Support departmental staff with property/casualty and workers' compensation insurance program functions, including assistance with policy renewals, certificate of insurance management, claims processing, research, and data management.
Participate in annual intra-district loss control training activities provided by the Risk Management Department, including safety training, new employee orientations, and all other associated loss control professional development functions.
Serve as the parent/guardian/stakeholder information and support liaison for the district’s Student Accident Insurance Program.
Serve as the central administration campus contact for processing maintenance-related work orders.
Compile pertinent data as needed when preparing various state and local reports.
Maintain physical and computerized departmental files.
Maintain student records as needed.
Answer incoming calls, take reliable messages, and route to appropriate staff.
Maintain a schedule of appointments and make travel arrangements for department staff.
Receive, sort, and distribute mail and other documents to department staff.
Maintain confidentiality of information.
Schedule meetings and appointments, including training rooms, and maintain calendars.
Receive, store, and issue supplies and equipment.
Manage department reception desk when needed.
Perform routine bookkeeping tasks for the department.
Assist with the preparation of purchase orders and payment authorizations.
Prepare written correspondence, forms, schedules, or reports for the Risk Management team using a computer.
Update handbooks, policy manuals, and other documents as assigned.
Assist staff, parents, and community members as needed.
Maintain confidentiality.
Perform other duties as assigned.