Dental Office Manager
About The Position
The Office Manager is responsible for overseeing the daily operations of the dental office, supporting the doctor and staff in delivering the best possible patient care. This role ensures fundamental systems and protocols are in place, allowing the doctor to focus on dentistry. The manager will supervise the on-site laboratory, including quality control, production, and maintenance. They will also supervise the office team, managing scheduling, patient flow, office cleanliness, and ensuring compliance with legal requirements like OSHA and HIPAA. Key responsibilities include dental team development, building positive relationships, managing schedules to meet daily goals, motivating team members, and improving the dental practice. The role involves managing all front and back-office tasks, employee and patient relations, performance management, and achieving operational and revenue goals through patient scheduling, staff productivity, and treatment planning coordination. The Office Manager will work with the Doctor and patients to ensure treatment plan completion, address patient barriers, and educate patients on insurance benefits and payment options. Resolving patient complaints professionally and other duties as assigned are also part of the role.
Requirements
- HS Diploma, Degree preferred
- 1 to 3 years of supervisory experience
- Superior written and verbal communication skills
- Familiarity with dental office procedures and terminology is helpful
- Strong computer skills and the ability to learn new programs
- Strong marketing background
- Competitive spirit with an entrepreneurial mindset to exceed goals
- Proven and successful treatment planning case acceptance & closing rates increasing production growth preferred
Nice To Haves
- Degree preferred
Responsibilities
- Ensures fundamental systems and protocols are in place within the supported dental office.
- Supervise the on-site laboratory which includes, but is not limited to, regulating quality of work, production, and maintenance/cleanliness.
- Supervise the office team which includes, but is not limited to, scheduling/patient flow, maintenance and cleanliness of the office, verification of compliance in terms of patent charts and other legal requirements (e.g., OSHA and HIPAA mandates).
- Responsible for dental team development, building positive relationships with the dentist and dental team members, and managing schedules to meet daily dentistry goals.
- Motivate office team members and proactively seek ways to improve the dental practice.
- Manage all front and back-office tasks, including daily operations of the dental office, managing both employee and patient relations, performance management, and achieving operational goals.
- Achieve revenue goals by overseeing patient scheduling, staff productivity, and treatment planning coordination.
- Works with the Doctor and patient to ensure the patient completes the Doctor prescribed treatment plan; uncovers and removes the patient's barriers for completing treatment; alerts the Doctor when the patient has clinical questions; educates the patient regarding insurance benefits and affordable payment options including third-party patient financing.
- Resolve patient complaints in a professional and caring manner.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
