Dean of Operations (Summit Prep)

Summit Public Schools•Redwood City, CA

6d•Onsite

About The Position

The Dean of Operations will be responsible for ensuring the effective, efficient, and values aligned school site operations for both Middle and High school sites. Reporting to the Executive Directors, the Dean of Operations will be the non-instructional leader of the school site. The Dean will oversee attendance, child nutrition, recruitment and enrollment, facilities, field trips, health and safety, scheduling, records, testing, and transportation. The Dean will also support key compliance projects and manage operations team members, which may include a Community Engagement Manager, Office Assistant(s), Americorp member(s), Special Projects Manager, traffic attendants and a Food Server. The ideal candidate is a results-driven, systems-oriented leader with people and project management experience. The ideal candidate possesses excellent communication skills, and can quickly build strong relationships with faculty, families, staff, and students.

Requirements

Commitment to uphold Summit’s values, belief that all children deserve a rigorous and equitable education that prepares them for college and for life.
Bachelor’s Degree is strongly preferred.
Operations and/or prior school experience is strongly preferred.
Prior experience in project and people management is strongly preferred.
Prior experience with data or analysis is preferred.
Proficiency in Google Platforms, including Google Drive, Google Sheets, Google Docs, and Google Slides.
Valid CPR/First Aid certification
Clear health and background check.

Nice To Haves

Spanish language proficiency is a plus.

Responsibilities

Manage systems and processes to support daily attendance and collaborate with Executive Directors on both sites to ensure both schools meet student attendance goals
Ensure regular attendance reports are submitted on time, accurately and in compliance.
Oversee implementation and compliance of attendance interventions including truancy protocols.
Manage systems and processes to support recruitment and enrollment and collaborate with Executive Directors to oversee recruitment of new students and ensure schools meets enrollment goals (Schools are fully enrolled)
Manage lotteries and registration for prospective students and ensure compliance with charter petition
Manage re-enrollment for current students (100% forms collected by first day of school)
Ensure that site is safe and secure and in compliance, including management of site safety plan (100% emergency drills completed on time, safety plan updated annually, annual safety inspection passed)
Coordinate site emergency drills and liaise with local emergency departments
Ensure student incidents are recorded and reported accurately and on time.
Coordinate site health and nursing services; this includes hearing and vision screening.
Ensure that field trips are safe and compliant.
Manage inventory of technology equipment and ensure that chromebooks are kept in good care.
Manage facilities maintenance, coordinate repairs and liaise with landlords.
Coordinate with facilities team on site upgrades.
Oversee child nutrition program and daily meal service; this includes required training and certification.
Ensure compliance with the National School Lunch Program.
Manage meal application collection and processing.
Oversee intake and ongoing maintenance of student cumulative files to ensure accuracy and compliance, including processing records requests for entering and exiting students.
Manage incoming transfers and transcript requests
Oversee distribution of report cards and transcripts.
Support planning, preparation and administration for standardized tests
Support design of school master schedule.
Build student schedules for the start of the school year.
Manage student scheduling maintenance throughout the school year.
Coordinate daily bussing and manage public transit program.
Manage transportation reporting and ensure compliance.
Oversee transportation management for field trips and other school activities.
Serve as a member of the school admin team.
Manage Community Engagement Manager, Office Assistant(s), Americorp member(s), Special Project Manager, traffic attendants and Food Server.