College of Nursing: Dean Assistant

University of Wisconsin Stout•Eau Claire, WI

13h•$23 - $25

About The Position

POSITION : A full-time university staff position is available in the College of Nursing, beginning May 4, 2026. The working title for this assignment is Dean’s Assistant , with an official title of Administrative Assistant III . This is an expected-to-continue assignment that requires a six-month probationary period. The expected hourly hiring rate will be based on qualifications and experience, within the range of $23.08 to $25.00 per hour . Position Summary: The Dean’s Assistant provides high-level administrative and executive support to the Dean’s Office, managing complex scheduling, office operations, communications, and reporting. Acting as a central liaison for internal and external stakeholders, this role supports strategic initiatives, coordinates College operations, and handles confidential information with discretion and professionalism. Our administrative team ensures smooth operations that enable faculty and students to excel in education, research, and community engagement. Join a university community built on a tradition of excellence, inclusion, and transformative education. At UW–Eau Claire’s College of Nursing, our administrative team supports the next generation of nurse leaders who advance health through practice, education, and scholarship. As a member of our staff, you’ll play a vital role in coordinating operations, facilitating communication, and supporting strategic initiatives across the College. Your contributions help create a smooth, effective, and welcoming environment for students, faculty, and community partners.

Requirements

experience in office administration, calendar management, and event coordination
proficient in Microsoft Office, Outlook, and Teams
able to handle confidential information
skilled at managing multiple priorities under pressure
Strong communication
attention to detail
independent judgment
teamwork
Quick learning of university policies and procedures

Nice To Haves

experience in donor stewardship, scholarships, awards, and fundraising
familiarity with data-driven evaluation and reporting
Knowledge of higher education governance, accreditation standards, and professional nursing organizations
advanced event planning and project management skills
proficiency with donor management systems (e.g., Raiser’s Edge, Slate)
strong analytical and problem-solving abilities
experience preparing reports and presentations
Strategic thinking and the ability to build and maintain relationships with donors, alumni, faculty, and external partners

Responsibilities

Manage daily operations of the Dean’s Office: reception, inquiries, and correspondence.
Maintain the Dean’s calendar , schedule meetings, and anticipate priorities.
Track institutional deadlines and prepare materials for timely reports and decisions.
Maintain confidential records and official college documentation.
Coordinate guest parking and serve as primary point of contact for visitors.
Support faculty and staff recruitment : interview scheduling, communications, and evaluation tracking.
Manage professional memberships , employee identification materials, and onboarding logistics.
Serve as liaison for building operations, safety, and emergency preparedness.
Assist with strategic planning initiatives and special projects.
Coordinate college events , recognition activities, and donor engagement initiatives.
Serve as recording secretary for College meetings, maintaining official minutes.
Support scholarship processes , employee awards, surveys, and student academic notifications.
Assist with seminar and professorship events , managing logistics, communications, and virtual meetings.
Proofread and prepare professional reports, correspondence, and meeting materials.
Serve as liaison with the Foundation , supporting donor, alumni, and stakeholder engagement.
Develop and deliver donor recognition materials , impact reports, and event planning.
Align donor support with College and Foundation strategic goals using data-driven evaluation.
Implement best practices in donor stewardship and institutional engagement.
Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
Prepares and audits complex records, edits documents, and reviews work done by others