Dealership Office Manager / Office Controller – Dealertrack
About The Position
We are a family-owned and operated Stellantis dealership in Baraboo, WI, seeking an experienced Dealership Office Manager to join our team. This is a key position requiring someone who understands dealership accounting and office operations, knows how a deal should flow from the salesperson's desk through accounting, and takes pride in ensuring details are correct. Experience with Dealertrack DMS and dealership office operations is essential. This is not a typical office manager position; we are looking for someone who understands the dealership business and is comfortable with various aspects of dealership operations and accounting.
Requirements
- Dealership office or accounting operations experience
- Comfortable working in a dealership DMS
- Highly organized and detail-oriented
- Accurate with numbers and paperwork
- Dependable and trustworthy
- Comfortable handling confidential information
- Able to work independently without constant supervision
- A good problem solver
- Someone who notices when something doesn't look right
- Comfortable communicating with employees, customers, lenders, vendors and management
- Someone who takes ownership of their responsibilities
- Looking for a long-term home, not just another job
- Dealertrack DMS experience
- Dealership accounting and deal processing knowledge
- Experience with Stellantis dealerships is a plus
Nice To Haves
- Experience as an office supervisor, controller, assistant controller, or experienced dealership accounting professional
Responsibilities
- Managing the dealership's office and accounting functions
- Processing and reviewing vehicle deals
- Ensuring deal paperwork is complete, accurate and properly funded
- Managing titles, registrations and related paperwork
- Accounts payable and accounts receivable
- Bank and account reconciliations
- Floorplan and inventory-related accounting
- Assisting with month-end financial statements and closing
- Working with our manufacturer and other business partners
- Working with banks, lenders and vendors
- Maintaining accurate customer, vehicle and accounting records
- Monitoring receivables, payments and outstanding items
- Preparing reports for management
- Helping ensure dealership policies and procedures are followed
- Identifying problems and getting them resolved before they become bigger problems
- Supporting dealership management and ownership with administrative and financial information
Benefits
- Competitive salary
- Paid time off - including vacation pay, sick pay, Paid Maternity Leave
- Health insurance
- Dental insurance
- 401(k) with company match
- Company paid Short Term Disability
- Employee discounts on vehicles and service
- Stable, family-owned work environment
- Long-term career opportunity
- Direct interaction with dealership ownership and management
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
