Dealership Buisness Office Manager

High Desert Ford • Victorville, CA

2d • Onsite

About The Position

High Desert Ford is seeking an experienced Business Office Manager to oversee the daily workflow, accuracy, and organization of our dealership accounting office. Reporting directly to the Deputy Controller, this position supervises assigned Business Office employees, maintains dealership accounting schedules, supports month-end closing, and ensures vehicle transactions and accounting records are processed accurately and on time. This position is the operational lead for the Business Office and reports to the Deputy Controller. It does not replace the Deputy Controller’s responsibility for final financial review and approval.

Requirements

• Bachelor’s degree in Accounting, Business Administration, or commensurate experience
• Two years of experience in an office/administrative management position
• Solid working knowledge of accounting office functions, accounts receivable, accounts payable, financial statements, and collections
• Excellent communication skills; both written and verbal
• Ensure policies/procedures are followed
• MUST have a can-do, positive, helpful, encouraging attitude!!
• Proficient in typing and 10-key
• Knowledgeable in Excel, Word, Outlook and ADP

Nice To Haves

• Automotive industry experience a HUGE plus!
• Prior dealership Office Management experience a plus, but willing to train the right person
• 3-5 years accounting experience
• Strong willingness to adhere to established policies/procedures, and hold others accountable.

Responsibilities

• Direct, prioritize, and review the daily work of assigned Business Office employees.
• Train, coach, and cross-train staff while maintaining clear procedures and deadlines.
• Oversee the posting and accounting review of new, used, wholesale, dealer-trade, and fleet vehicle transactions.
• Review deal files for required documentation, approvals, signatures, funding information, and accounting accuracy.
• Monitor contracts in transit, lender funding, finance reserves, manufacturer incentives, rebates, chargebacks, and related receivables.
• Review vehicle inventory schedules, trade payoffs, floorplan balances, dealer trades, and wholesale receivables.
• Review and reconcile assigned general ledger accounts, accounts payable, accounts receivable, cash, inventory, and other dealership schedules.
• Investigate aged, unusual, unsupported, or out-of-balance items and document corrective action.
• Support month-end and year-end closing, accruals, journal entries, account analysis, audits, and financial statement preparation.
• Maintain organized, complete, confidential, and audit-ready accounting records.
• Support compliance with Ford program requirements, California DMV requirements, dealership policies, internal controls, privacy safeguards, and records-retention procedures.
• Partner with the Deputy Controller and department leaders to resolve discrepancies and improve Business Office processes.

Benefits

• Opportunities for professional growth through training and advancement from within the organization
• Comprehensive benefits program
• Medical
• Employee discounts on vehicle purchases, parts and service
• Paid-time-off
• Comprehensive employee recognition programs
• Continued training through the manufacturer
• Opportunities for career advancement
• Competitive compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Manager