Dealership Admin Assistant

Lithia & Driveway • Des Moines, IA

16h • Onsite

About The Position

The Dealership Admin performs a variety of administrative tasks for the purpose of supporting financial processing and control efforts. This role reports to the Business Manager. This is an in-person role at the dealership, Monday-Friday, 8:30 am - 5 pm.

Requirements

• Sense of urgency
• Excellent communication
• Strong attention to detail (critical for deals and DMV work)
• Time Management
• Ability to prioritize work
• General familiarity with using office equipment
• General familiarity with using MS Office Suite
• General knowledge of using computers
• High School graduate or equivalent, 18 years or older required.

Nice To Haves

• Prior office experience preferred, but not required

Responsibilities

• Provide administrative support to the dealership office, managers, and accounting team
• Maintain organized filing systems (deal jackets, contracts, inventory records, etc.)
• Handle basic customer service issues and escalate when needed
• Checks in Titles – Receives (in Mail), documents receipt in internal data warehouse, distributes title documentation
• Review deal jackets for accuracy, ensuring all paperwork (contracts, financing, DMV docs) is complete
• Perform data entry for vehicle sales, service tickets, and customer information
• Assist with scheduling (meetings, interviews, service appointments)
• Assists with preparation of paperwork of sales transactions
• Routes invoices for processing
• Help with accounts payable/receivable tasks (invoicing, receipts, basic reconciliations)
• Other projects as assigned

Benefits

• Medical, Dental and Vision Plans
• Paid Holidays & PTO
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED