Database Sustainment Specialist (DSS) - Ft Detrick MRDC HQ

Na Ali'i Consulting & Sales, LLC.•Frederick, MD

7d•$52,000 - $65,000•Onsite

About The Position

akupuna Services is seeking multiple Database Sustainment Specialists (DSS) to support the DMLSS-FM Databases throughout CONUS Military Treatment Facilities. The DSS will be located within and support their respective site, participating in government personnel Facility Management Team meetings as necessary. New DSS must complete initial comprehensive DMLSS classroom training, web-based training, and any available DCO training, including BUILDER. DSS specialists must be prepared to travel to remote locations supported by their respective DMLSS servers. This is an on-site position.

Requirements

Strong working knowledge of Microsoft Office products (Word, Excel, and Outlook).
Excellent communication skills, both verbal and nonverbal.
Exceptional attention to detail, time management, and organizational skills.
Ability to demonstrate effective decision-making abilities.
Customer service oriented.
Ability to work confidently in a results-oriented environment.
Must be a U.S. Citizen.
Must be able to obtain and maintain a favorable National Agency Check with Inquiries (NACI) (Tier 1) investigation.
Must be eligible to obtain and maintain a Common Access Card (CAC).
Must comply with all installation access and security requirements.
Ability to sit for extended periods while working at a computer.
Ability to perform repetitive hand and finger movements.
Ability to walk short distances within medical facilities.
Ability to occasionally lift up to 25 pounds.
Ability to maintain focus on detailed data entry and system review tasks.
Ability to work in a low-noise office environment within a healthcare facility.

Nice To Haves

DMLSS experience is desirable but not mandatory; training will be provided.
Two years of database management experience preferred but not required.
Working knowledge, familiarity, or background in medical facilities management is desirable.
Associate’s or Bachelor’s degree in Facilities Management, Business Administration, Information Systems, Construction Management, or related field.
Experience may be substituted for formal education.

Responsibilities

Create, maintain, and update DMLSS-FM Inventories, including facilities, rooms, and Facility System Inventory (FSI)/real property installed equipment (RPIE) using DMLSS-FM system modules.
Create, maintain, and update facility inventory by populating data fields on various tabs, coordinating with the DHA Real Property Manager and ensuring data accuracy and approval by the Facility Manager or designee.
Create, maintain, and update room inventory by populating data fields, ensuring accurate representation with MEPRS, Department, Service DMISID, SEPS Room Code and Type, housekeeping requirements, and other relevant fields, coordinating with Facility Management staff, DMLSS System Administrator, Environmental Services, and Resource Management personnel.
Create, maintain, and update FSI/RPIE inventory through validation surveys with Operation and Maintenance personnel, ensuring all inventory items are surveyed every 5 years if not covered by the O&M contractor. Provide quality assurance on surveyed or maintained FSI/RPIE and report non-compliance.
Validate that Cost and History tabs are updated through the completion of Unscheduled/Demand Work Requests and PM Scheduled Work Requests, ensuring historical cost data supports facility life cycle management.
Inactivate outdated records upon approval of the Facility Manager or designee.
Perform 100% Room Inventory in accordance with DHA taskers, validating all DHA sustained real property for accuracy and coordinating with MTF Coders, DMLSS System Administrators, Environmental Services, and CAD support teams.
Maintain DMLSS-FM Requirement Management Module by providing support on active facility requirements, annually updating mandated fields, associating requirements for critical systems, and entering/updating information from BUILDER Annual Work Plans.
Provide support for all DHA data calls via MTF facility management staff.
Maintain DMLSS-FM Project Management Module by updating records of active facility projects, populating data elements, tracking financial progress, associating documentation, and maintaining a Project Management Journal for each active project.
Inactivate outdated project records upon approval of the Facility Manager or designee.
Provide support to DHA and all project data calls with direction from MTF facility management staff.
Support Drawing Management by uploading compatible drawings to reflect renovated, restored, or modified areas within 10 business days of receipt, ensuring the most recent CAD/Drawbase drawings are stored and accessible.
Perform tasks using Drawbase CAD software, including viewing, zooming, layer control, printing, and copying portions of drawings.
Maintain a list of work requests and projects resulting in facility layout changes, sketching changes on existing drawings, and providing lists of changes to facility management and environmental services staff quarterly.
Support and attend Facility Space Utilization Board (FUB/Space Committee) meetings, providing input and documenting space changes and approved minutes.
Support Regulatory Compliance/The Joint Commission (RC/TJC) Program by administering the DMLSS RC/TJC module, entering procedures, documents, and inspection requirements.
Monitor dates of corrective activities monthly and notify management of expiring corrective actions.
Ensure Life Safety work requests and projects are classified correctly to appear on the DMLSS-FM Statement of Conditions (SOC) and generate the SOC report when requested.
Support and attend Environment of Care (EOC) tours and document EOC minutes.
Support Work Request, Preventive Maintenance, and Real Property Installed Equipment operations, implementing DHA in-house operations and maintenance business processes where no O&M contract exists.
Perform work management support services to track preventive and unscheduled maintenance using the DMLSS-FM Work Request module.
Provide work request information to facility management staff for trend identification and to ensure accurate, dependable, and actionable information for maintenance action planning.
Create, update, and closeout work requests based on information from facility management operations.
Maintain Preventive Maintenance Program by creating and maintaining maintenance procedures and schedules using the DMLSS-FM modules, coordinating and administering the closeout process for monthly maintenance work requests.
Provide on-site operations and maintenance support, quality assurance support, and analysis to Health Commands, Facility Management staff, and O&M contractors as required by DHA.
Support Miscellaneous DMLSS-FM Functions, including maintaining accurate contact information in the Directory module, ensuring identified records are set inactive in the Records Management module, and coordinating with local DMLSS System Administrator for user roles and privileges.
Provide training to facility management customers and MTF staff on the DMLSS-FM Customer Support Work Request system.
Provide desk-side overviews of the DMLSS-FM system to facility management and medical logistics personnel.
Ensure continuous DMLSS-FM implementation, excluding utility or IT issues outside DSS control.
Submit a Monthly Assessment Report to the FM and AOR Manager.
Submit reports to support workload and performance reporting as required.
Perform travel to complete room inventory as required.