Data Processing Specialist – Mailing and Variable Data

Diamond Graphics • Ramsey, MN

3d • $26 - $30

About The Position

The Data Processing Specialist – Mailing & Variable Data is responsible for receiving, validating, transforming, and preparing incoming customer data for use in high-volume direct mail and card production. This role ensures that all data meets postal regulations, customer specifications, and production requirements prior to release to manufacturing.

Requirements

• High School diploma or equivalent; technical degree preferred
• Minimum two (2) years of experience in the printing or direct mail industry
• Proficiency with Microsoft Office Suite, Adobe Creative Cloud, and Windows operating systems
• Excellent verbal and written communication skills, with the ability to communicate clearly and effectively across all levels of the organization.
• Strong analytical, problem-solving, and conflict-resolution skills.
• Effective analytical thinking, problem-solving and conflict resolution skills
• Effective time-management skills; dependable and able to work productively with minimal supervision
• Strong interpersonal, collaboration and team building abilities
• Demonstrated ability to deal with customer demands and changing priorities
• Highly organized, detail oriented and ability to multi-task
• Ability to keep abreast of latest software innovations and committed to enhancing knowledge and skills
• Self-motivated yet able to take direction well

Nice To Haves

• Experience with mailing software such as BCC, Satori, Quadient, Window Book, or Pitney Bowes preferred

Responsibilities

• Receive, review, and process incoming customer data files for direct mail and variable data production.
• Interpret customer specifications, job tickets, and production capabilities to ensure accurate data setup.
• Format, normalize, and integrate customer-supplied data into approved mailing-ready formats.
• Perform address hygiene, merge/purge, deduplication, postal presort, and file creation.
• Prepare and review data proofs, address samples, and variable data layouts for approval.
• Collaborate with production and customer service teams to resolve data issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED