Data Manager

Woodcraft Rangers•Los Angeles, CA

6d•$72,000 - $88,000•Hybrid

About The Position

Woodcraft Rangers is seeking a passionate and experienced Data Manager to oversee day-to-day data operations for either the Core (LA + SGV) or Inland Empire (IE) region. Reporting to the Associate Director of Data Operations, this role involves supervising a regional Data Coordinator team, ensuring the accuracy and timeliness of attendance, enrollment, and participant records, and serving as the primary contact for regional data partners. The Data Manager is responsible for regional data quality, leading coaching and training for site/program teams, and managing site-level data issues. A key aspect of this role is close collaboration with the peer Data Manager in the other region to maintain a unified data model across both regions, escalating any cross-regional patterns or risks to the Associate Director. This position requires a blend of strategic thinking and practical execution, with a focus on clean data, timely submissions, and supporting the team.

Requirements

3–5 years of progressive experience in data operations, program data management, or a comparable role, including supervisory experience.
Working knowledge of expanded learning data systems (EZReports, Afterschool HQ, or comparable) and district SIS platforms (Aeries, Synergy, Infinite Campus, or comparable).
Familiarity with funder reporting requirements for ASES, 21st CCLC/ASSETs, ELOP, foundation funders, or comparable government/grant-funded programs.
Working knowledge of FERPA and student data privacy requirements.
Demonstrated experience coaching and training non-data staff (e.g., site coordinators, program staff) on data systems and workflows.
Strong attention to detail, problem-solving skills, and follow-through.
Proficiency in Excel and Microsoft 365.
Valid California driver’s license and reliable transportation for regional site travel.

Nice To Haves

Bachelor’s degree in a related field, or equivalent professional experience.
Experience in a youth-serving nonprofit or expanded learning organization.
Bilingual (English/Spanish).

Responsibilities

Supervise the regional Data Coordinator team and manage day-to-day data operations for the assigned area.
Ensure attendance, enrollment, participant records, and partner system workflows are completed accurately and on time across all assigned sites.
Own regional operational reporting and data quality follow-up.
Review exception reports, monitor recurring data issues, and escalate patterns to the Associate Director.
Lead regional implementation of attendance, enrollment, and participant data workflows; support launch readiness, system setup, training, troubleshooting, and early issue resolution.
Directly supervise the regional Data Coordinator team; conduct 1:1s, set performance expectations, and develop team capability.
Provide coaching, feedback, and ongoing professional development for Coordinators.
Lead onboarding for new Coordinators in alignment with central standards.
Lead training and coaching for regional site and program teams on data processes, attendance systems, and partner system workflows.
Serve as the operational point of contact for site-level data questions, corrections, and process clarifications.
Build trusted working relationships with regional Program operational leads to ensure data workflows support program delivery.
Partner closely with the peer Data Manager in the other region to ensure Core and IE operate from one shared data model and consistent standards.
Surface regional patterns, capacity gaps, and expansion-related risks to the Associate Director.
Participate in cross-regional team meetings, standards setting, and reporting alignment work.
Ensure all regional data handling complies with FERPA, district data sharing agreements, and applicable student data privacy laws.
Support funder reporting cycles (ASES, 21st CCLC/ASSETs, ELOP, foundation funders) by ensuring regional data is accurate, complete, and submission-ready.
Maintain regional records that support internal reporting, partner reporting, and audit readiness.