Data Manager

Cardinal McCloskey Community Services•Town of Mount Pleasant, NY

21h•Hybrid

About The Position

At CMCS (Cardinal McCloskey Community Services), our mission is to protect, empower and promote independence for at-risk children and families and those with developmental disabilities through quality community based services. We are seeking a Data Manager to support our Early Childhood Education Division. This position is responsible for ensuring the integrity and usability of all data systems within our Education Division, in alignment with Head Start Performance Standards. This role supports program operations by collaborating with multiple stakeholders. This position can be performed at either CMCS's Bronx or Valhalla location.

Requirements

Minimum 2 years of experience with data systems and data entry.
1–2 years of experience conducting staff training.
Strong communication and presentation skills.
Self-starter, ability to work effectively with minimal supervision.
Attention to detail and organizational abilities.
Ability to work effectively in a collaborative, fast-paced environment.

Nice To Haves

Bachelor's degree recommended, or equivalent work experience in related field (preferred).
Knowledge of Head Start and Early Head Start operations.
Familiarity with Head Start Performance Standards.
Experience with Program Information Report (PIR) data.
Sound professional judgment and interpersonal skills.
Willingness to participate in training and continuous learning.
Strong time management and ability to multitask effectively.

Responsibilities

Serve as database systems expert.
Conduct regular system maintenance, data imports, and data integrity audits.
Manage administrative system functions such as user permissions, system architecture, and access controls. Design and monitor user access request workflows during onboarding and offboarding.
Engage in collaborative problem-solving and help assess evolving data needs.
Lead the design and implementation of business intelligence and data warehousing solutions.
Liaise with software developers and system vendors for program-level implementation.
Stay current on software upgrades, best practices, and data tools.
Collect and input data from multiple sources. Report and analyze data, sharing insights with leadership team.
Analyze community needs assessments, application data, and poverty guidelines to ensure outreach is targeting the most eligible families.
Monitor the student enrollment pipeline (e.g., pre-application, waitlist, acceptance) to identify inefficiencies or gaps. Track progress toward maintaining full enrollment.
Identify trends in child absences, including chronic absenteeism and contributing factors. Identify at-risk groups for attendance improvement interventions. Assess the impact of attendance on child development and school readiness.
Analyze demographic, social, and environmental data to identify needs and service gaps.
Use PIR data to guide program improvements and strategic planning.
Track progress toward federal performance standards and internal goals.
Use community-level data to recommend programmatic changes and respond to local conditions.
Submit monthly reports on Non-Federal Share (NFS) contributions.
Develop and facilitation individual and group training (in-person and virtual) on ChildPlus and other systems.
Provide daily staff support for database and reporting queries.
Identify and communicate key trends and insights to leadership teams.
Generate reports for monthly dashboards, funders, and internal performance tracking.
Coordinate data collection and ensure outputs are accessible and easy to interpret.