DATA MANAGEMENT ADMINISTRATOR

AeroTEC Inc.•Seattle, WA

2d•$60,000 - $91,000•Onsite

About The Position

The Data Management Administrator is a critical operational role at the center of AeroTEC’s document control, data integrity, and compliance ecosystem. You’ll manage the lifecycle of controlled documents, engineering data, and transmittals across programs. Supporting quality, engineering, and program teams while ensuring compliance with AS9100, customer requirements, and export control regulations. This role is for people who thrive under pressure, own their workload without being told, find a better way before someone asks them to — and go deep when something breaks.

Requirements

3+ years of document control experience in an aerospace, defense, manufacturing, or regulated industry environment
Demonstrated ability to manage high-volume workloads accurately and independently — you don’t need a checklist for every task
Strong analytical and troubleshooting skills — you can work backwards from a broken outcome to find the real cause, not just the obvious one
Ability to synthesize knowledge across systems, procedures, and programs to solve novel problems; you connect things other people treat as separate
Strong working knowledge of AS9100, ISO 9001, or equivalent quality management system requirements
Proficiency with SharePoint, Microsoft 365, and document management platforms
Exceptional attention to detail; errors cost programs
Clear written and verbal communication — you can translate a complex issue into plain language for an engineer or an executive
Comfort with ambiguity and changing priorities — this is a fast-moving operation

Nice To Haves

Export compliance experience: ITAR, EAR, USML, ECCN, or similar frameworks
Familiarity with FAA regulatory documentation processes (Form 8110, DTMs, DERs)
Experience supporting CMMC, DFARS, or CUI data handling requirements
Background in aerospace manufacturing or flight test environments
Experience with process improvement methodologies (Lean, Six Sigma, or similar)

Responsibilities

Manage the full lifecycle of controlled documents: initiation, review routing, approval, release, distribution, and revision control
Maintain document registers and configuration records in compliance with AS9100 Rev D requirements
Process Data Transmittal Memos (DTMs) accurately and on schedule, including FAA WCB coordination as required
Support internal and external audits with accurate, retrievable records
Identify and resolve document control discrepancies; escalate systemic issues with proposed solutions
Manage high-volume data entry, tracking, and validation across multiple concurrent programs
Maintain data integrity across SharePoint lists, internal systems (Quality Portal, MES), and program files
Generate status reports and metrics to support program and quality teams
Coordinate with engineers, program managers, and customers to ensure data accuracy and timely delivery
Serve as the go-to resource for internal teams — engineering, programs, quality, and supply chain — when document control or data issues arise
Diagnose root causes rather than just symptoms; trace problems across systems, processes, and program history to understand why something broke
Draw on cross-functional knowledge — QMS requirements, program context, system behavior, and regulatory obligations — to solve problems that don’t fit a standard script
Connect the dots between what you know about process A and what’s happening in process B; the best solutions here come from people who hold the whole picture
Communicate findings and fixes clearly to stakeholders at all levels, including non-technical internal customers
Adhere to export control requirements under ITAR and EAR; recognize and properly handle USML and ECCN-classified data
Support the Trade Compliance Officer on screening, record-keeping, and data segregation requirements
Apply CUI handling procedures per DFARS/CMMC requirements where applicable
Flag potential compliance gaps proactively — don’t wait to be asked
Identify process inefficiencies in document control and data workflows; propose and implement improvements
Participate in lean / CI initiatives; contribute to the Drag Reduction Program
Develop and maintain SOPs for recurring data management tasks