Admin Assistant - Handling Emails

Aston Carter•City of Albany, NY

3d•$17 - $20•Onsite

About The Position

We are seeking a detail-oriented and organized Data Entry & Vendor Support Coordinator to join our team. This position plays a key role in ensuring vendor invoices are accurately tracked, documented, and processed through effective communication and data management. This is an excellent opportunity for someone who enjoys administrative work, email correspondence, and maintaining accurate records in a fast-paced environment. While the role supports invoice-related processes, it is primarily focused on communication, follow-up, and data entry rather than accounting responsibilities.

Requirements

Associate's degree required
1–2 years of experience in data entry, administrative support, customer service, or a related role
Strong written communication skills with a professional and courteous email presence
Excellent attention to detail and commitment to accuracy
Proficiency with Microsoft Excel, Outlook, and other standard office applications
Strong organizational skills and ability to manage multiple priorities in a fast-paced environment

Nice To Haves

Experience handling invoices, billing documentation, or vendor communications
Familiarity with ERP systems such as Workday or similar platforms
Strong time management and follow-through skills
Ability to work independently while collaborating effectively with a team

Responsibilities

Communicate with vendors via email regarding invoice status, payment inquiries, and missing documentation
Follow up with vendors to obtain incomplete or outstanding invoice information
Accurately enter, update, and maintain invoice data within internal systems
Review and verify information for accuracy, completeness, and consistency
Organize and maintain electronic and physical records
Assist with administrative projects and provide general support to the team as needed
Monitor outstanding items and ensure timely follow-up to keep processes moving efficiently