Data Entry Technician (Extra Help)

County of Orange • Santa Ana, CA

8d • Onsite

About The Position

The Orange County Registrar of Voters (ROV) is seeking applicants for the Data Entry Technician (Extra Help) position. These are temporary/seasonal positions that will support the Voter Data Services Department. The role involves using a keyboard or data entry terminal to input alpha and numerical data, reviewing documents for accuracy and completeness, extracting and coding data, verifying voter affidavits and signatures, and making corrections to voter information. These positions often require overtime, including evenings and weekends, and will be filled on a continuous basis until the agency's needs are met. The ROV is responsible for conducting elections, verifying petitions, and maintaining voter records for the County of Orange, a large voting jurisdiction in the United States.

Requirements

• Ability to use a keyboard or data entry terminal to enter alpha and numerical data.
• Ability to understand the procedures and regulations governing the areas of assignments, the terminology and documents used and apply that knowledge to the specific operations of the office.
• Ability to key data at a rate acceptable for the position.
• Ability to review documents for completeness, accuracy, and consistency with procedures.
• Ability to extract data from documents and coding for entry using information codes.
• Ability to verify affidavits of new or re-registering voters daily under tight deadlines.
• Ability to key corrections to voter information to ensure the most updated information.
• Ability to verify signatures on petitions, registrations, and returned VBM ballots.
• Ability to proofread inputs and ensure accuracy.
• Ability to perform repetitive tasks with a high degree of accuracy.
• Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment.
• Ability to work well in a team environment.
• Ability to consistently demonstrate a positive attitude.
• Ability to exhibit a strong work ethic.
• Ability to understand and follow oral and written instructions.
• Ability to work independently, as well as with a team.
• Ability to interact in a professional and courteous manner.
• Ability to answer inquiries from the public with diplomacy, professionalism, and enthusiasm.
• Ability to anticipate and meet customer needs in all situations.
• Ability to establish productive and professional relationships with internal and external customers.
• Ability to value and participate in a free flow of information with others for the sake of a common goal.
• Ability to demonstrate the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure.
• Ability to clearly and articulately convey information in an official formal situation.
• Ability to exercise discretion and maintain confidential and/or sensitive information as dictated by the assignment.
• Ability to actively listen to understand what is being communicated.
• Ability to ask clarifying questions.
• Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor.
• Ability to speak and hear well enough to communicate clearly and understandably in person and over the phone.
• Independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks.
• Ability to sit for prolonged periods of time.
• Manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine.
• Ability to independently reason logically to reach conclusions and decisions.
• Ability to remain calm and appropriately focused on different interpersonal situations.
• Ability to work in an office environment and work with changing priorities, deadlines, and multiple assignments concurrently.
• Must pass a background check consisting of employment history, professional references, and criminal check.
• Possession of a valid California driver’s license, Class C, and a clean driving record while employed in this classification might be required by the date of appointment.
• A driving records check consisting of a Department of Motor Vehicles (DMV) check will be conducted to verify the clean driving record.

Nice To Haves

• Knowledge of data entry terminology and equipment.

Responsibilities

• Uses a keyboard or data entry terminal to enter alpha and numerical data.
• Reviews documents for completeness, accuracy, and consistency with procedures prior to entry.
• Extracts data from documents and coding for entry.
• Verifies affidavits of new or re-registering voters daily under tight deadlines.
• Keys corrections to voter information to ensure updated information.
• Verifies signatures on petitions, registration affidavits, and returned Vote-by-Mail Ballots (VBM).
• Proofs inputs to ensure accuracy.
• Keys data for long periods of time.
• Performs additional duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed