Data Entry Specialist

Pavago

8d•Remote

About The Position

We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems. This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership. If you’re detail-obsessed and catch mistakes others miss, this role fits you well.

Requirements

1–2 years of data entry, clerical, or admin experience
Strong proficiency in Excel / Google Sheets (filters, pivots, formulas)
Experience with CRMs like Salesforce or HubSpot
High typing speed with strong accuracy
Strong attention to detail

Nice To Haves

Experience in high-volume environments (finance, e-commerce, healthcare)
Basic SQL or scripting knowledge
Familiarity with data cleaning tools
Exposure to compliance-heavy workflows

Responsibilities

Enter and update records in Salesforce, HubSpot, Airtable, Excel / Google Sheets.
Cross-check entries against invoices, contracts, customer and HR records.
Identify and fix duplicate records, missing data, and formatting inconsistencies.
Standardize datasets using filters, pivot tables, and formulas.
Apply consistent naming conventions, categories, and data structures.
Perform weekly audits to maintain data quality.
Organize and maintain files in Google Drive, Dropbox, and Microsoft SharePoint.
Ensure all files are structured, searchable, version-controlled, and audit-ready.
Generate daily/weekly reports: transaction logs, status updates, data audit summaries.
Support Finance (AR/AP entries), Sales (lead/contact updates), and HR (employee records).
Maintain strict confidentiality of sensitive data.
Ensure compliance with GDPR, HIPAA, and CCPA.
Identify recurring data issues.
Recommend automation opportunities, better templates, and improved workflows.
Help reduce manual errors over time.