Data Entry Clerk

Biophotas, Inc. • Tustin, CA

1d • Onsite

About The Position

BioPhotas, Inc., makers of Celluma Light Therapy, is a global leader in non-invasive, award-winning LED light therapy solutions for medical, wellness, and aesthetic markets. With FDA clearances and CE marks, BioPhotas’ mission is to improve health and wellness through safe, effective light-based innovations used by professionals and consumers worldwide. The Data Entry Clerk – Quality Systems, supports the Quality Assurance function by accurately entering, maintaining, and verifying quality-related records within the company’s Quality Management System (QMS). This role is critical to ensuring data integrity, traceability, and compliance with medical device regulatory requirements. The position requires a high degree of accuracy, attention to detail, and adherence to controlled procedures.

Requirements

• High school diploma or equivalent
• Previous experience in data entry, clerical, or administrative roles
• Strong attention to detail and accuracy
• Basic proficiency with Microsoft Office (Excel, Word, Outlook)
• Ability to follow written procedures and instructions precisely
• Ability to work independently in a structured, regulated environment
• Strong organizational and time-management skills
• High level of data integrity and attention to detail
• Understanding of the importance of compliance and traceability
• Ability to manage repetitive tasks without loss of accuracy
• Professional discretion when handling confidential information
• Clear written and verbal communication skills

Nice To Haves

• Experience in medical devices, pharmaceuticals, or other regulated industry
• Familiarity with Quality Management Systems (QMS) or electronic QMS tools
• Basic understanding of ISO 13485, FDA Quality System Regulation (QSR), or similar standards
• Experience handling controlled documents or quality records

Responsibilities

• Accurately enter and update quality records in electronic QMS databases and spreadsheets
• Verify data accuracy, completeness, and consistency in accordance with approved procedures
• Identify and report data discrepancies, errors, or missing information to Quality personnel
• Maintain document control practices, including version control and record retention
• Handle confidential and regulated information in compliance with company policies and regulatory requirements
• Support Quality Assurance staff with administrative and clerical tasks as needed
• Follow all applicable Quality System procedures and work instructions

Benefits

• 401(k) plan with company match
• Paid time off and company holidays
• BioPhotas pays 100% of employee-only premiums for medical, dental & vision plans, with premium sharing options to add dependents
• HSA – with employer contributions
• Healthcare & Dependent Care FSA
• Life & Disability Insurance
• Wellness program
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees