Hybrid Part Time Data Entry Position

Chatham University • Pittsburgh, PA

20h • Hybrid

About The Position

Chatham University invites applications for the position of Data Entry Assistant within the Independent Monitoring for Quality (IM4Q) Program. This is a part-time, hybrid role that offers flexible scheduling, with approximately 15 hours per week from October through January, increasing to approximately 30 hours per week from January through June to align with the peak survey season. The IM4Q Program is a statewide initiative supported by the Pennsylvania Office of Developmental Programs (ODP), aimed at enhancing the quality of life for individuals with intellectual and developmental disabilities (IDD). As a Data Entry Assistant, you will play a vital role in entering completed monitor survey data into the state reporting system accurately and on schedule, supporting the program's work across Allegheny, Beaver, Greene, and Washington counties.

Requirements

• High school diploma or equivalent required
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and general computer/internet skills.
• Reliable internet access and a suitable private home workspace.
• Ability to manage time effectively and meet deadlines, especially during the January–June peak data entry period.
• Ability to handle confidential and sensitive information with discretion.
• Strong written and verbal communication skills.
• Reliable, self-motivated, and able to work independently with minimal supervision.
• Flexible and adaptable, with a positive attitude and willingness to help wherever needed.
• Team-oriented, with the ability to work collaboratively and communicate effectively in a positive manner.

Nice To Haves

• additional coursework or experience in office administration, data entry, or a related field preferred.
• Prior data entry experience preferred.

Responsibilities

• Enter completed IM4Q monitor surveys into the state data system accurately, completely, and within established deadlines.
• Review incoming surveys for completeness and follow up with the Program Coordinator regarding missing or unclear information.
• Track and report data entry progress.
• Maintain confidentiality of all survey data and comply with all program and state privacy requirements.
• Organize and maintain electronic survey files in accordance with program record-keeping procedures.
• Assist with other general administrative duties as needed, particularly during the September–January period, including organizing program records; preparing or sending correspondence and reminder materials; assisting with scheduling or tracking monitor assignments; and other clerical support as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED