Data/Document Specialist

Coates Field Service Inc • Topeka, KS

5h • Onsite

About The Position

Coates Field Service, Inc is seeking a motivated Data/Document Specialist for a position located in Topeka, KS. The candidate will have have advanced computer skills and be well-versed in database entry and reporting, and cloud file experience.

Per Diem Available.

Requirements

• Undergraduate degree in business, communications, or related field (preferred)
• Experience in Microsoft Office Suite (Excel, Word, Outlook, etc.)
• Strongly understand legal descriptions
• Maintain daily spreadsheets on progress of exhibits between two groups
• Ability to read title reports
• General understanding of design sketches and legal descriptions
• Knowledge of land and right of way acquisition processes and documentation, including the process of optioning land rights
• Knowledge of proper legal document execution practices, such as what signatures are required for trusts, conservatorships, guardianships, estates, etc.
• Knowledge of due diligence review of right of way files and understanding of assignability and reversionary clauses, restrictions, fractional ownerships, lease payments and terms, abandonment clauses, etc.
• Understanding of Geographic Information Systems mapping software such as: Google Earth/Pro, Esri, etc. beneficial
• Knowledge of cloud-based applications such as OneDrive or similar cloud based applications
• Meticulous attention to detail, ability to multitask, communicate instructions to field crews and work in an office environment

Responsibilities

• Responsible for data maintenance in the project database, including generating accurate reports, bulk data manipulation, and dissemination
• Analyzes legal documents to assure that all have been properly executed and notarized
• Examines right of way files (containing easements, deeds, legal descriptions, permits, agreements, contracts, other documents, and correspondence relating to the property) in order to determine issues such as multiple line rights, assignability/abandonment clauses, lease terms, and restrictions
• Analyzes documents in order to prepare database reports involving ownership information, status of acquisition processes, instructions to field crews, history of contacts between Right of Way Agents and landowners, payments made, damage settlements, property values and other pertinent data
• Responsible for final internal quality control of easement documents and the filing of original documents in right of way records systems and county clerk electronic filing systems
• Identifies concerns with title information and refers these to appropriate client representative and/or legal counsel
• Reviews, interprets, selects documents, and supervises scanning for permanent storage of right of way records
• Other duties as assigned

Benefits

• Coates offers a comprehensive and generous benefits package, including medical/dental, vision, STD/LTD, life insurance, paid time off, company paid holidays, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level