Data Coordinator

Woodcraft Rangers•Los Angeles, CA

13d•$22 - $30•Hybrid

About The Position

Woodcraft Rangers is seeking a passionate and detail-oriented Data Coordinator to ensure the accuracy and completeness of participant, enrollment, and attendance data across their assigned region (Core or Inland Empire). This hybrid role involves working with various data systems, supporting site staff, and maintaining records crucial for internal reporting, funder requirements, and audits. The Data Coordinator acts as a key liaison between the central data team and program sites, playing a vital role in maintaining data quality at the source.

Requirements

High school diploma or equivalent.
1–3 years of experience in a data entry, data coordination, administrative, or comparable role.
Proficiency in Excel and Microsoft 365.
Strong attention to detail and follow-through.
Clear written and verbal communication skills.
Comfort using and learning new database and reporting systems.
Willingness to learn and apply FERPA and student data privacy requirements.
Valid California driver’s license and reliable transportation for regional site travel.

Nice To Haves

Associate’s or Bachelor’s degree.
Experience with expanded learning data systems (EZReports, Afterschool HQ) and/or district SIS platforms (Aeries, Synergy, Infinite Campus).
Prior experience in a youth-serving nonprofit, school, or expanded learning program.
Bilingual (English/Spanish).

Responsibilities

Ensure participant, enrollment, and attendance data is accurate, complete, and maintained in required systems (e.g., EZReports, Afterschool HQ, and assigned district SIS platforms).
Monitor district partner attendance systems and follow up with sites on missing or incorrect data.
Maintain records that support internal reporting, funder reporting (ASES, 21st CCLC/ASSETs, ELOP, foundation funders), and audit readiness.
Run exception reports to identify data gaps, duplicate entries, incomplete rosters, or submission issues.
Follow up with sites on corrections within established timelines.
Escalate recurring or unresolved data issues to the Data Manager.
Support site teams with corrections, process reminders, and system use.
Provide clear, patient guidance to site staff on attendance and enrollment workflows.
Build trusted working relationships with assigned site staff and program leads.
Handle participant and family data in compliance with FERPA, district data sharing agreements, and applicable student data privacy laws.
Maintain confidentiality of all participant records.