Data Coordinator

ABM•Mountain View, CA

9d•Hybrid

About The Position

The Data Coordinator will be responsible for maintaining and updating occupancy planning data, seating assignments, and workplace records. This role involves managing new hire and termination reports to ensure accuracy, conducting regular site audits, and partnering with Occupancy Planners to support space moves and adjustments. The Data Coordinator will also track workplace changes, support occupancy reporting, and collaborate with various teams to resolve data discrepancies.

Requirements

1–3 years of experience in data coordination, workplace operations, facilities, real estate, or a related field preferred.
Strong attention to detail and ability to manage accurate data.
Proficiency with Excel and/or Google Sheets.
Strong organizational and communication skils.
Ability to work independently, manage priorities, and conduct field audits.
Ability to travel regularly between Bay Area office locations.

Nice To Haves

Experience with workplace management systems, CAFM/IWMS tools, or space planning platforms.
Familiarity with floor plans, seating maps, and workplace environments.
Interest in corporate real estate, workplace strategy, and occupancy planning.

Responsibilities

Maintain and update occupancy planning data, seating assignments, and workplace records.
Manage new hire and termination reports to ensure employee seating information is accurate and up to date.
Conduct regular site audits to validate assigned seats and team locations, available and unassigned space, space changes and workplace conditions, and seating and floor plan accuracy.
Partner with Occupancy Planners to support small space moves, seating adjustments, and team shuffles.
Track and document workplace changes, including relocations, seating updates, and space modifications.
Support occupancy reporting, data cleanup, and ongoing improvements to planning tools and trackers.
Collaborate with Workplace, Facilities, and cross-functional partners to resolve data discrepancies.