Data Compliance Specialist

HELP of Southern Nevada•Las Vegas, NV

About The Position

Under the supervision of the Housing Supervisor, the Data Compliance Specialist ensures data compliance, reviews electronic and paper program participant case files, and maintains program audit compliance. The role maintains participant records in HMIS, checks files and documentation for completeness and accuracy, and supports the program monitoring process. The specialist communicates activity updates and issues to supervisors and directors, follows up on corrections and missing documents, and performs other related duties assigned by management.

Requirements

High school diploma or GED.
At least 1 year of experience working with the unhoused population.
Proficiency with Adobe PDF and Microsoft Office products, including Word, Excel, and Outlook.
Strong written, verbal, and listening skills, including the ability to independently initiate and respond to correspondence.
Ability to communicate effectively with people from varied social, cultural, and economic backgrounds, with understanding and sensitivity toward culturally diverse populations.
Ability to be flexible and adjust to shifting priorities.
Ability to organize work schedules and manage time.
Ability to understand and follow agency policies and procedures.
Ability to work flexible hours as required by the program.

Nice To Haves

Experience with data entry and HMIS.
Previous experience in data entry, compliance, or accounting.
Previous experience working in a similar setting.

Responsibilities

Communicate daily activities, activity status, and results to the Supervisor and Director.
Review HMIS and physical files to ensure required documentation is complete, accurate, and organized.
Maintain records in HMIS, including entering client demographics and services provided.
Review HMIS files to ensure client, program, housing, and income documentation is uploaded and titled accurately.
Ensure case notes align with entered services, are current, contain required information, and are not duplicates.
Follow the established program monitoring schedule and communicate monitoring-date issues to the FHS Supervisor and Director for resolution.
Monitor program files and track participant names and UID numbers.
Maintain professional, clear, and concise communication with business contacts.
Follow up on files requiring corrections or missing documents.
Ensure the smooth flow of paperwork through the monitoring process.
Ensure proper forms are available for use.
Accurately enter client information into the database, including assigned programs and case managers.
Organize records by filing cases that are no longer in use.
Attend required and available trainings.
Perform other related duties assigned by management to meet the needs of HELP of Southern Nevada.