Data & Compliance Coordinator

Interfaith Community Services INC•Escondido, CA

6d•Onsite

About The Position

Interfaith Community Services is North County's largest social services agency, dedicated to empowering hungry, homeless, and low-income community members towards self-sufficiency since 1979. The organization impacts over 20,000 individuals annually through various programs including basic needs support, social services, housing, employment development, senior services, veterans programs, and addiction recovery. With a network of over 250 faith communities, 1,700 volunteers, and a staff of over 275, Interfaith provides a safe haven and a path to self-sufficiency. This role is for individuals passionate about making a difference in a service-driven environment.

Requirements

High School Diploma, required
Basic understanding of homeless services, social services, or affordable housing programs.
Awareness of HIPAA, confidentiality and nondiscrimination requirements with willingness to learn more.
Strong attention to detail and accuracy in data review and entry.
Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
Strong organizational skills, including document management and record keeping
Solid written and verbal communication skills.
Ability to follow structured processes consistently and accurately.
Ability to use analytical thinking when reviewing data or documentation.
Ability to work independently and prioritize multiple tasks.
Ability to support staff with basic database navigation and data-entry questions.
Ability to learn new regulations, procedures, and systems.
Ability to maintain confidentiality and exercise good judgment.
Ability to communicate effectively with a diverse workforce and community.
Ability to work efficiently under deadlines and adapt to changing needs.

Nice To Haves

Associate’s degree in Business, Human Services, Public Administration, Data Analytics, or a related field, preferred
One (1) or more years of data entry experience and additional experience in administrative support, compliance, recordkeeping, or social services, preferred
Experience with HMIS/Clarity, Credible EHR, ETO, or similar database systems, preferred
An equivalent combination of education, training, and experience that demonstrates the ability to perform the essential functions of the position may be considered

Responsibilities

Conducts routine data quality reviews across databases such as HMIS/Clarity and ETO.
Identifies missing, inaccurate, or inconsistent client record data and communicates findings to program teams.
Supports data cleanup activities, ensuring program information is accurate, complete, and aligned with funder requirements.
Runs standard data queries and compiles basic reports for leadership and compliance needs.
Provides one-on-one support to staff regarding database navigation and proper data entry practices.
Helps create reference guides, job aids, and instructional materials for data-entry processes.
Leads administrative components of contract closeout procedures.
Tracks reporting deadlines, gathers required documentation, and assists with data validation for closeout packets.
Organizes and archives all necessary records to support compliance and audit readiness.
Assists with internal quality reviews and checklist-based monitoring activities.
Supports accreditation documentation needs (e.g., CARF).
Helps assemble materials for internal and external audits.
Assists in updating and maintaining policies, procedures, and QA documentation.
Coordinates internal and external records requests; maintains accurate tracking logs.
Organizes compliance records, files, and departmental documentation systems.
Schedules meetings, prepares handouts, assembles reports, and provides general administrative support.
Assists in maintaining documentation for regulatory and contractual requirements.
Performs additional duties as assigned.