Data Collector
About The Position
Under the direction of the Pharmacy Director and Director of Finance, the Data Collector supports the financial efficiency of the organization’s pharmacy service line by collecting, tracking, reporting, and analyzing complex pharmaceutical data to help maximize rebate revenue. This role plays a critical part in maintaining the organization’s 340B program through accurate data management, reconciliation, and reporting across multiple platforms, including Beacon Management, Truzo, ESP (Enhanced Services Platform), and MTF (Medical Transaction Facilitator) / MFP (Maximum Fair Price). The Data Collector ensures data integrity, compliance, and timely submission of information necessary to optimize program performance and financial outcomes. The ideal candidate will demonstrate strong attention to detail, analytical skills, and the ability to manage complex datasets while collaborating effectively with pharmacy, finance, and operational teams.
Requirements
- Proficient in Windows and Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Knowledge of accounting principles, practices, and procedures in both manual and automated environments.
- Strong attention to detail with the ability to review and verify documents for accuracy and completeness.
- Ability to prepare and maintain records in accordance with detailed instructions, policies, and regulatory requirements.
- Capable of shifting between diverse tasks and responsibilities without loss of efficiency, accuracy, or composure.
- Effective verbal and written communication skills, with the ability to clearly convey information to internal and external stakeholders.
- Strong analytical and problem-solving skills with the ability to interpret data and identify discrepancies.
- Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment.
- Associate degree in Data Analytics, Business Administration, Information Systems, or a related field.
- Minimum of three years’ experience as assistant in related field
- Knowledge of HIPAA regulations
Responsibilities
- Extract and transform 340B-eligible prescription data from the organization’s electronic health record (PioneerRx) into accurate, reportable formats.
- Cross-reference 340B-eligible claims within the EHR against third-party administrator (TPA) software and pharmacy management systems to ensure alignment and accuracy.
- Validate data submissions for completeness and accuracy to minimize claim denials and maximize reimbursement.
- Reconcile submitted data files with manufacturer payments to ensure all eligible claims are captured, and investigate and resolve discrepancies with payers and TPAs.
- Analyze pharmaceutical data and operations across contract pharmacy locations to identify opportunities to maximize rebate and refund potential.
- Conduct internal audits to ensure compliance with HRSA regulations, 340B program requirements, and third-party payer guidelines.
- Participate in and support both 340B and non-340B audits, including internal reviews and contract pharmacy audits.
- Evaluate data trends to identify opportunities to improve overall program efficiency, utilization, and financial performance.
- Prepare and maintain financial and operational reports to track program performance, claim volume, and rebate value captured.
- Review and assist in maintaining current pharmacy policies and procedures to ensure compliance and operational effectiveness.
- Support the Director of Pharmacy and management team with inventory valuation, vendor payment tracking, forecasting, reporting, and special projects.
- Participate in organizational functions, including staff meetings, trainings, and company events.
- Perform other duties as assigned to support departmental and organizational goals.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
