Data Clerk - Volunteer High School begins January 2027

Hawkins County Board of Education•Church Hill, TN

13d•Onsite

About The Position

To assist the School Principal and System Attendance Supervisor as needed to ensure that student information is accurate in order to meet the reporting needs of the system and the State Department of Education. This role involves managing student data, responding to inquiries, and maintaining accurate records for reporting purposes.

Requirements

Minimum of a High School Diploma or equivalent
Basic working knowledge of technology and database management software systems
Experience in accurately managing and changing data within software
Experience working effectively with users entering data
Demonstrated personal and professional characteristics necessary for working effectively with school personnel
Regular and predictable attendance
Regular, effective interpersonal communication with team members and stakeholders

Nice To Haves

Some lifting, carrying, pushing, pulling, stooping, kneeling, and physical dexterity

Responsibilities

Responds to inquiries from stakeholders in a respectful and polite manner and greets public by telephone as well as in person.
May be asked to direct telephone calls and messages to proper recipients and to personally assist students and teachers with routine questions or problems.
Daily review and evaluation of school data to ensure accurate data entry.
Runs reports as requested by the System Attendance Supervisor.
Types memos, lists, reports, correspondence, and other materials.
Performs all duties required by the System Attendance Supervisor.
Operates standard office machines.
Keeps accurate records, collects data and prepares reports as required.
Ensures accuracy of specific data entered into our software system that will be used for yearend state reports (i.e. discipline, attendance, immigrant/migrant data).
Maintains a pleasant attitude, being tactful and courteous with all school personnel, students and visitors.
Maintains the confidentiality of reports, records, and personal experiences of a private nature regarding students, school employees and patrons.
Works with various departments of the Central Office and with the various schools to be available to provide data as needed.
Primarily registers new students, requests permanent records and maintains permanent records in a monitored, locked, and secure area.
Creates and maintains student files.
Keeps accurate records for all students, collects data and prepares reports as required.
Generates new attendance sheets and distributes them on a monthly basis.
Collects files and distributes attendance sheets on a daily basis.
Creates and coordinates attendance incentives on a school wide basis.
Distributes excused and unexcused notes to students on a daily basis.
Distributes, collects, and maintains school wide breakfast and lunch student status information.
Distributes, collects, and organizes student fee waiver forms.
Assists School-wide Title I Coordinator in maintaining and keeping federal guidelines and regulations.
Maintains an orderly and business-like office.
Assists in inventorying and ordering office supplies.
Generates and monitors grade card distribution for teachers and students.
Monitors and maintains school-wide student scheduling.
Works with the county Truancy Office and attends Truancy Board meetings as a school representative, if needed.
Regular and predictable attendance is a core requirement of this position.
Regular, effective interpersonal communication with team members and stakeholders is required.
Other duties as assigned to ensure the success of Hawkins County Schools and safety of all students and staff.