Data Administrator, Intellectual Property Records

NVIDIA•Us, CA

4d•Onsite

About The Position

NVIDIA has been transforming computer graphics, PC gaming, and accelerated computing for more than 25 years. It’s a unique legacy of innovation that’s fueled by great technology—and amazing people. Today, we’re tapping into the unlimited potential of AI to define the next era of computing. An era in which our GPU acts as the brains of computers, robots, and self-driving cars that can understand the world. Doing what’s never been done before takes vision, innovation, and the world’s best talent. As an NVIDIAN, you’ll be immersed in a diverse, supportive environment where everyone is inspired to do their best work. Come join the team and see how you can make a lasting impact on the world. Join NVIDIA as a Data Administrator, IP Records Specialist, and be part of our ambitious, world-class Legal team in Santa Clara, CA! This outstanding opportunity lets you maintain flawless patent records and ensure data integrity. Your work will contribute to the next era of computing innovation.

Requirements

2+ years of experience working with Anaqua or a similar IP management/docketing system (e.g., CounselLink, Patricia, or similar platforms).
Bachelors degree or equivalent experience.
Background in IP administration, patent prosecution support, or legal records management.
Strong attention to detail and dedication to data accuracy.
Ability to manage and prioritize a high volume of records across multiple matters simultaneously.
Good communication skills for coordinating with outside counsel, inventors, and internal collaborators.

Nice To Haves

Prior experience specifically with Anaqua record management and workflow administration.
Knowledge of US and international patent prosecution procedures and related documentation.
Experience tracking and managing inventor declaration and assignment signatures.
Proactive approach to identifying and resolving data quality issues before they advance.
Strong organizational skills with a methodical, structured working style.

Responsibilities

Maintain and update patent records in Anaqua, keeping all data accurate, complete, and up to date.
Conduct regular audits to find and fix discrepancies.
Review and verify all matter details, including file reference numbers, application titles, key dates, and status updates for US and foreign matters.
Promptly upload and coordinate prosecution documents such as filed applications, Office Actions, responses, formal documents, and correspondence.
Ensure task workflows are updated and closed appropriately after key prosecution achievements.
Confirm and update inventor contact information in Anaqua records.
Track, collect, and verify inventor-signed documents to ensure all signatures are acquired, complete, and promptly uploaded.
Work with internal collaborators and outside counsel to gather any missing or incomplete inventor signatures.
Make sure all signed documents are accurately filed to support the internal patent award process.
Perform routine data quality checks across Anaqua to ensure consistency and completeness.
Cross-reference Anaqua data against outside counsel reports and correspondence to identify discrepancies.
Flag and raise any missing, inconsistent, or potentially inaccurate records to the responsible attorney or case manager.
Maintain organized and comprehensive prosecution records, including DAS codes, continuation/divisional filing decisions, and abandonment records.