Intellectual Property Assistant

Foley & Lardner LLP•Dallas, TX

8h•$56,800 - $129,300•Hybrid

About The Position

Foley & Lardner LLP's Dallas office is seeking an experienced Assistant to join our Intellectual Property (IP) law department. The right candidate will provide legal assistance to attorneys and clients in the daily operation of trademark and patent prosecution practice by providing quality work product for clients. The Assistant will perform advanced-level legal and administrative support duties requiring sound judgment, critical thinking, project management, and advanced organizational skills that entail a high level of detail. The Assistant will produce documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software.

Requirements

Minimum of three (3) years of legal assistant or legal support experience required
Minimum of one (1) year supporting an Intellectual Property practice or attorneys required
High School Diploma or GED required
Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel

Nice To Haves

Associate's Degree or Bachelor's Degree in a related field preferred

Responsibilities

Manage electronic e-docket, maintain secondary docket
Manage incoming and outgoing emails by acknowledging, distributing, and saving to electronic document repository
Correspond with clients, attorneys and staff to ensure instructions are received and deadlines are met
Submit conflicts check(s) and new client matter information through OPEN; prepare engagement letters and assist with client billing as required
Anticipate attorney’s needs and prepare necessary documents supporting patent prosecution by accurately and promptly completing appropriate forms, documentation and other administrative tasks in draft for attorney’s review
Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling and grammatical errors
Ability to work in a team environment, interacting professionally and promptly with persons at all levels in the firm and with clients by reporting filing information and responding to questions appropriately
Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions
Schedule appointments and make arrangements for conferences and travel; maintain attorney’s calendar and contacts
Create, organize and maintain client files, using NetDocs, follow-up on pending matters
Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests as necessary
Prepare expense reimbursement requests
Cross-train to support Dallas office IP assistants and attorneys