Data/Administration Clerk (Contract)

WeirFoulds LLP•Toronto, ON

4d•Onsite

About The Position

We are currently recruiting two (2) driven and detail-oriented Data/Administration Clerks to support a firm project within our records management department. In this role, you will play a critical part in modernizing our document management systems while ensuring the integrity, confidentiality and accessibility of important legal information. The successful candidates will be required to work in our Toronto office five days per week. This is a fixed-term contract position from June 15 to September 4, 2026.

Requirements

University (2nd to 4th year) or graduate level education (preferably in legal studies, records and information management, administration or related field)
Strong attention to detail and organizational skills
Demonstrates consistent trustworthiness and integrity in professional interactions and in handling highly sensitive information
Advanced computer proficiency, experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and PDF editors
Physical ability to lift and handle boxes and files as heavy as 30lbs
Ability to work independently and as part of a team
Demonstrates a strong work ethic, consistently delivers excellent customer service, and effectively communicates in all interactions.

Nice To Haves

Previous experience in a law firm setting preferred but not required

Responsibilities

Work closely with Advisor, Conflicts & Records Management to review and organize paper files for digitization
Create inventory of documents in accordance with established protocols
Operate scanning equipment and verify quality of digital scanned copies
Process documents using OCR technology to create searchable files
Assist with physical tasks including moving file boxes and reshuffling material in cabinets
Digital filing and maintain accurate records of processed documents
Maintain strict confidentiality when handling highly sensitive information
Other administrative tasks as required