Data Administration Assistant

St. John's University • New York, NY

2h • $43,500 - $48,400 • Onsite

About The Position

The Data Administration Assistant in the Department of Nursing within the College of Pharmacy and Health Sciences at St. John's University is responsible for data entry related to compliance and regulatory issues concerning students, clinical nurse educators, preceptors, and sites. This role also involves monitoring the execution and maintenance of affiliation agreements. Key duties include assessing students' health and non-medical requirements for clinical site placement, reviewing site-specific requirements, assisting with onboarding documents for sites, and maintaining accurate records of programmatic preceptor/site requirements and affiliation agreements.

Requirements

• Bachelor's Degree.
• Knowledge of Microsoft Office and other applications such as electronic scheduling.
• Demonstrate effective oral and written communication skills.
• Ability to provide confidential, respectful, high-quality, and culturally competent service to students in a diverse campus community.
• Strong time management and organizational skills as well as the ability to prioritize assignments.
• Has the ability to work effectively on a team, be flexible, and be open to different perspectives.

Nice To Haves

• Experience working with medical records.
• Compliance/Regulatory Affairs experience.
• Experience in higher education.

Responsibilities

• Participate in the Department of Nursing Clinical Strategic plan assessment process as directed.
• Complete all required data collection and analysis and provide semi-annual strategic plan reports and metrics to the Nursing Clinical Coordinator for review.
• Aid with preparing information about compliance requirements for students and clinical nurse educators during clinical orientation sessions.
• Support the preparation of documents for preceptor compliance.
• Maintain the nursing clinical database and other software programs, including internal databases and web-based programs.
• Assist with maintaining data demonstrating students have completed all health-related prerequisite requirements to begin and remain on rotations and ensure confidentiality of all information and all other nonmedical requirements, including training programs (i.e. HIPAA, OSHA, Immunization) necessary for nursing clinical site placement.
• Identify students who have not completed all requirements relative to clinical site placement and contact students as needed to ensure compliance.
• Assist in maintaining the database with site-specific requirements and assess that all students assigned meet all requirements on a scheduled basis.
• Support site-specific templates attesting that a student has met all site requirements.
• Help with maintaining clinical site affiliation agreements.
• Aid in maintaining an accurate database for all affiliation agreements.
• Verify that required preceptor data has been collected and updated as needed.
• Attend internal and external meetings and conferences as assigned.
• Participate in College special events, which may include evenings and weekends (Accepted students Day, New Student orientation. Clinical Nurse Educator orientation, Pinning ceremony, PLEDGE ceremony, Commencement, etc.).
• Perform other work-related duties as assigned.

Benefits

• medical
• dental
• life insurance
• long term disability insurance
• tuition remission
• generous 403(b) employer contribution
• employee assistance program
• liberal paid time off policies
• access to St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level