Daily Scheduling Coordinator

Ocean view psychiatric hospital • Long Beach, CA

8d • $23 - $24 • Onsite

About The Position

Ocean View is seeking a Scheduling Coordinator to join our Scheduling team. The Daily Staffing Coordinator supports the organization's staffing operations by managing real-time schedule adjustments and ensuring appropriate coverage for clinical and support staff during assigned shifts. This role focuses on evening staffing needs, including call-off coverage, 1:1 assignments, per diem coordination, and accurate documentation of staffing changes to support payroll and compliance requirements. The position works closely with the Scheduling Manager and clinical leadership to maintain safe staffing levels in a 24/7 healthcare environment. Make a difference by providing quality care alongside us at Ocean View!

Requirements

• High school diploma or equivalent required
• Minimum of two (2) years of experience in behavioral health, healthcare, or hospital settings.
• Ability to remain calm, composed, and effective in high-stress or crisis situations.
• Strong teamwork and collaboration skills across disciplines and departments.
• Effective verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Teams) and/or cloud-based communication platforms (e.g., Slack, Zoom)
• Bilingual in English and Spanish, or other languages commonly spoken by the patient population
• Knowledge of HIPAA, Title 22, and other applicable regulatory standards
• Current CPR, BLS, and First Aid certification, or ability to obtain within 90 days of employment

Responsibilities

• Create and update daily assignments and Distribute assignments via email to the relevant management and staff.
• Update monthly schedules to staff and discuss any scheduling changes.
• Consider unit acuity and identify suitable staffing based on unit needs.
• Send notifications to canceled staff when their services are not required.
• Appropriately updating the cancellation log, including relevant notes.
• Respond to staff inquiries via email or text regarding staffing matters.
• Collaborate with the intake team regarding new admissions or discharges to ensure appropriate staffing ratios.
• Engage with floor staff to provide real-time activity updates.
• Managing real-time scheduling adjustments as necessary.
• Contact staff when additional clinical support is required.
• Inquiring about staff availability for scheduling purposes.
• Assisting in the preparation of summaries and reports for management review concerning attendance.
• Adhering to the staffing grid and census ratios as mandated by the Department of Health Care Services (DHCS).
• Assigning one-on-one coverage and ensuring appropriate extra care coverage
• Tracking attendance and notifying management of any relevant activity.
• Assisting with orientations, including facility tours.
• Emailing staff of upcoming schedule needs for week/month
• Annotating schedules to reflect staff overtime to ensure equitable cancellations and distribution of hours.
• Monitoring staffing meal premiums and ensuring fair rotation among staff.
• Keeping management informed of any staffing issues that arise or providing updates on unit conditions.
• Schedule training orientations with the relevant leads as needed.

Benefits

• $2.00/hour shift differential for eligible NOC (overnight) shifts
• Supportive, team-oriented work environment
• Opportunities for professional growth, training, and advancement within the organization

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED