Customer Service Specialist I

Converse County WY • Douglas, WY

1d • Hybrid

About The Position

The Treasurer's Office is looking for someone amazing to join our Customer Service Team. Our goal is to provide excellent service and to do that, we focus on people. We believe in open communication, integrity and accountability with people that understand the importance of relationships and teamwork. We're busy. So, we need someone that can be amazing under pressure, knows their way around a computer and is comfortable using their judgment to solve problems and get things done. If you want to work in a productive and cooperative environment with other great people, let us know you're interested by applying today! Under general direction from the County Treasurer and Deputy Treasurer, the Customer Service Specialist I provides comprehensive front-line customer service to both internal and external stakeholders. The role requires strong communication skills, attention to detail, and the ability to interpret and apply policies and procedures with sound judgment and professionalism.

Requirements

• High School diploma or GED required.
• Office administration and basic accounting principles.
• Mac operating systems and applications, including Excel, Numbers, Word, Pages, PowerPoint, Keynote and FileMaker.
• Federal, State, and local laws and regulations relevant to county operations.
• Safe work practices and confidentiality standards.
• Operate standard office equipment (computer, copier, scanner, calculator, etc.).
• Accurately enter and retrieve data using computer systems.
• Prepare and process official records, notices, and mailings.
• Maintain organized filing systems, both digital and physical.
• Navigate and use Mac-based and proprietary software.
• Communicate effectively and professionally, both verbally and in writing.
• Provide courteous and efficient service in high-paced or stressful environments.
• Interpret and apply complex rules and procedures.
• Maintain attention to detail and accuracy in data processing.
• Manage time effectively and handle multiple tasks or projects simultaneously.
• Exercise sound judgment and discretion in decision-making.
• Work both independently and collaboratively in a team setting.
• Sitting: up to 60%; Standing/Walking: up to 40%.
• Ability to lift or carry items up to 25 lbs.
• Frequent use of hands, keyboarding, and screen time.
• Ability to see, hear, and speak clearly in person and over the phone.
• Ability to operate a vehicle for work-related travel.

Nice To Haves

• One to two years of customer service experience preferred.

Responsibilities

• Deliver high-quality customer service via phone, email, and in person; direct inquiries to the appropriate staff or department.
• Explain and apply relevant Federal, State, and County policies and procedures.
• Research and verify property taxes, motor vehicle taxes, sales taxes, vehicle insurance coverage, and mobile machinery taxes.
• Prepare and issue official documents such as vehicle registrations and tax notices.
• Notify taxpayers of delinquent accounts as needed.
• Perform data entry and maintain accurate digital and physical records.
• Process incoming and outgoing mail and documentation.
• Receive and process payments in accordance with County cash handling procedures.
• Balance a cash drawer daily and reconcile documentation.
• Generate routine financial and operational reports.
• Maintain confidentiality of sensitive information.
• Adhere to all safety procedures and participate in relevant trainings and meetings.
• Travel to the satellite Glenrock office as required.
• Perform additional clerical and administrative duties as needed.
• Prepare specialized reports as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED