CUST SVC REP

HARVEST FOOD GROUP LLC•Naperville, IL

1d•$60,000 - $65,000•Onsite

About The Position

The Customer Service Representative plays a critical role in customer execution, operational performance, and supply chain coordination within a fast-paced manufacturing environment. This position manages the full customer order lifecycle, ensuring accurate order processing, proactive communication, and on-time fulfillment. Serving as a key liaison between customers and internal teams — including Production, Supply Chain, Logistics, Sales, Finance, Quality, Shipping, and Warehouse Operations — this role drives seamless execution and delivers a high level of customer satisfaction. The ideal candidate is detail-oriented, proactive, and solutions-driven, with strong communication, analytical, and organizational skills. Success in this role requires the ability to manage competing priorities, anticipate risks, resolve issues quickly, and thrive in a dynamic, team-focused environment.

Requirements

3+ years of experience in order management, customer operations, supply chain, logistics, or manufacturing environments.
Experience working within ERP systems required
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Excellent communication, problem-solving, and cross-functional collaboration skills.
Highly detail-oriented with strong follow-through and a sense of urgency.
Solid understanding of supply chain, inventory management, and fulfillment processes.
Strong ownership mentality and accountability
Ability to perform under pressure with consistency and accuracy
Proactive communication and problem-solving skills
Operational agility and adaptability
Customer first mindset balanced with business priorities
Professionalism, responsiveness, and execution focus
Strong analytical and critical thinking abilities
Ability to collaborate effectively within a cross-functional team environment

Nice To Haves

Plex and EDI experience strongly preferred.
Proficiency in Microsoft Excel and operational reporting tools preferred.

Responsibilities

Manage the full lifecycle of customer orders from receipt through shipment confirmation with a high degree of accuracy and responsiveness.
Review and validate customer orders, pricing, freight terms, status updates and issue resolution to ensure flawless execution.
Maintain strong ownership of customer commitments by proactively identifying and resolving fulfillment risks before they impact delivery performance.
Monitor and prioritize open orders daily to align customer expectations with production and fulfillment capabilities.
Serve as the primary point of contact for customer order inquiries, order status updates, and issue resolution.
Build and maintain strong customer relationships through responsive communication and operational excellence.
Serve as a central point of coordination between Sales, Production, Supply Chain, Purchasing, Logistics, Quality, Shipping, and Warehouse teams.
Drive alignment, communication and execution across departments to ensure customer commitments are achieved accurately and on schedule.
Partner with internal stakeholders to resolve supply constraints, scheduling conflicts, inventory shortages, and shipment issues with urgency and professionalism.
Monitor inventory levels and customer demand trends to support proactive fulfillment planning.
Coordinate shipment readiness and carrier pickups to meet customer delivery schedules and operational priorities.
Deliver a high level of customer service through timely communication, responsiveness, and professional issue resolution.
Investigate and resolve order discrepancies, shipment delays, damages, returns, and customer concerns efficiently and thoroughly.
Build credibility and trust with internal and external customers by demonstrating ownership, reliability, and consistent follow-through.
Identify opportunities to improve processes, increase efficiency, reduce errors, and strengthen customer satisfaction.
Contribute to a culture of accountability, continuous improvement, and operational excellence.
Support OTIF delivery performance through proactive order monitoring, issue escalation, and cross-functional coordination.