Customer Service Representative -Monday - Friday 4:30pm - 1:00am

ALLEN DISTRIBUTION•Fort Worth, TX

4d•Onsite

About The Position

The purpose of this position is to ensure that all customers receive a timely, accurate, and customized invoice. The company values a Customer First approach, delivering on promises with a positive attitude, treating everyone with respect and dignity, operating with high business ethics, being a good corporate citizen, valuing professional relationships, striving for a Continuous Improvement Culture, and being committed to the safety of employees and facilities. Expectations include flexibility, reliability, a positive attitude, willingness to learn, initiative, high quality of work, following directions, professional communication, and appropriate appearance.

Requirements

Understanding of invoicing and billing processes and procedures.
Working knowledge of Microsoft Word Suite.
Ability to learn WMS.
Ability to provide administrative support.
Works the hours needed to support the business goals (including overtime, weekends and holidays).
Remains open-minded, performs a wide variety of job tasks, transitions from task to task effectively (multi-task).
Always present and punctual; arrives prepared for work.
Completes work in a timely, accurate and consistent manner.
Plan and schedule your time off in advance with your supervisor or manager.
Avoid unscheduled days off which will result in attendance points.
Maintains a “Whatever it Takes” attitude.
Lives by company stated values and inspires others.
Approaches new tasks with an interest to learn.
Has the ability to learn techniques as job task requirements change.
Seeks out additional work when job tasks are completed.
Goes above and beyond required tasks.
Participate in pre-shift meetings and department meetings.
Maintains high standards despite pressing deadlines.
Produces accurate, thorough and professional work.
Understands the importance of “Only Handle It Once – OHIO”, by completing work correctly the first time.
Follows all written and verbal instructions provided by management, project leader, etc…
Shares all information in a professional and factual manner ensuring the best decisions are made for the company.
Report all issues to your manager/supervisor.
Maintains an appropriate appearance and dresses in accordance with the established dress code guidelines to your respective position.

Nice To Haves

Ability to learn WMS.
Ability to learn WMS.
Ability to learn WMS.

Responsibilities

Ensure that all customers receive a timely, accurate, and customized invoice.
Month end invoicing to be completed within 5 business days of EOM or directed by customer.
Monitor and record external invoice errors on Clerical Error Spreadsheet.
Suggest ways to improve the accuracy and efficiencies of invoicing.
Ensure invoices are updated accurately with price changes based on contracts or addendums.
Process daily invoicing accurately for Value Add and Transportation (if applicable).
Process billing according to customer billing procedures.
Meet customer based periods by ensuring all billings is complete by set deadline.
Keep customer files current.
Assist with coverage of Reception desk by answering phones and greeting visitors.
Answer phone by the third ringing cycle.
Cross-train on other customer invoice processing to provide account coverage when needed.
Provide administrative support to management team as needed.
Maintain a secure, well organized area free from clutter with information easily accessible to others.
Understand the functionality of Warehouse Management System and Transportation Management System.
Establish and maintain professional working relationships with customers via e-mail, telephone communication and face-to-face visits.