Customer Service Representative

Uzin Utz North America•Aurora, CO, SD

22d•Onsite

About The Position

We are seeking a detail-oriented and highly organized Customer Service Representative to support order processing, freight coordination, and customer communications across our North American operations. This role is ideal for someone who thrives in a fast-paced, transactional environment where accuracy, responsiveness, and follow-through are critical. You bring strong attention to detail, the ability to manage high order volumes, and a proactive approach to resolving customer and order-related issues. You will play a key role in ensuring order accuracy, timely shipment coordination, and a seamless customer experience from order entry through delivery and follow-up. This position is highly collaborative, working closely with Sales, Warehouse Operations, Logistics, and Finance to ensure accurate and timely fulfillment of customer orders. Your work will directly impact customer satisfaction, order accuracy, and operational efficiency. If you enjoy working with data, solving problems, and managing detailed processes, this role offers strong visibility and opportunity for growth. The Customer Service Representative is responsible for delivering exceptional customer service while accurately processing and coordinating customer orders. This role ensures timely communication, precise order entry, and effective coordination with internal teams to meet customer expectations. The position supports order lifecycle management, including order entry, shipment coordination, pricing validation, returns processing, and issue resolution.

Requirements

2+ years of experience in customer service, order processing, or shipping/logistics environment
Experience with ERP systems (SAP preferred)
Strong phone etiquette and customer interaction skills
Order Accuracy & Attention to Detail – High precision in order entry, pricing, and data validation
Customer Service Excellence – Professional, responsive communication with strong follow-through
Freight & Shipping Knowledge – Understanding of BOLs, tracking, and logistics coordination
Problem Solving – Ability to identify and resolve order, pricing, and shipment discrepancies
Time Management – Effectively prioritizes high-volume workload in a fast-paced environment
Technical Proficiency – ERP systems and Microsoft Office (Excel, Outlook)
Cross-Functional Collaboration – Works effectively across operations, sales, and finance teams
Adaptability & Team Support – Flexible and willing to support broader team needs

Nice To Haves

High School Diploma or GED

Responsibilities

Receive, enter, review, and confirm customer orders via email and fax
Distribute orders to warehouse operations for fulfillment
Track backorders and process orders as inventory becomes available
Provide order review support to warehouse teams
Enter freight and shipment tracking details into system
Create Bills of Lading (BOL) as required
Coordinate shipments and support carrier communication
Monitor inventory movement and support forecasting activities
Verify customer-specific pricing and maintain pricing accuracy
Perform manual pricing adjustments when required
Ensure ERP data integrity across orders and transactions
Respond to customer inquiries related to orders, products, pricing, and inventory
Answer and route incoming calls appropriately
Provide timely follow-up and resolution to customer requests
Process product returns and create call tags as needed
Manage damaged goods claims, including credits and reshipments
Adjust carrier invoicing where applicable
Compile and distribute invoices via email, fax, or mail
Maintain organized customer service records and documentation
Provide backup support across customer service territories
Assist with special projects and departmental needs