Customer Service Rep 1

PATTYN NORTH AMERICA LLC • Sussex, WI

1d • Onsite

About The Position

The Customer Service Representative is responsible for providing support to customers across North America. This role manages all aspects of spare parts order processing - including quoting, order entry, documentation, communication, and issue resolution - while ensuring an exceptional customer experience. The position requires strong organizational skills, attention to detail, and the ability to collaborate with technical teams, vendors, and warehouse personnel. This position operates during normal business hours of 8:00am to 5:00pm, with flexibility as needed to support customer and operational requirements.

Requirements

• Customer service, inside sales, order processing, or parts department experience preferred.
• High school diploma or equivalent required; additional technical or administrative training preferred.
• Proficiency in Microsoft Office (Outlook, Excel, Word, OneNote, PowerPoint).
• Ability to read and understand product information, part numbers, and order documentation.
• Bilingual proficiency in English and Spanish preferred but not required
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Respond to customer phone calls and emails for North American customers.
• Create and process quotes, sales orders, pick tickets, packing lists, shipping labels/Bills of Lading, and customer invoices for spare parts.
• Generate clear, professional emails explaining quote details, part availability, and related information to ensure customer understanding.
• Coordinate with higher-level technical support when technical details or engineering clarification is required.
• Create quotes on behalf of the Customer Relations Manager during customer visits or business travel.
• Submit purchase orders to vendors as needed and follow up to confirm receipt, order acknowledgments, and delivery timelines.
• Resolve customer concerns related to delivery expectations, order discrepancies, and late shipments.
• Manage customer returns and generate Return Material Authorizations (RMAs).
• Contact customers by phone to verify account information, order details, and follow-up requirements.
• Identify part numbers requested by customers and gather needed documentation (photos, machine serial numbers, etc.) when unknown.
• Support ongoing trend tracking by gathering competitive information and observing customer behavior; report insights to the Parts Department Manager.
• Assist warehouse operations by picking, packing, and shipping orders during staff absences or peak workload periods.
• Maintain accurate records, documentation, and communication throughout the order workflow.
• Other duties as assigned.

Benefits

• Competitive wages with growth opportunity.
• Shared company-paid premium health benefits with buy-up options.
• Company paid Long-term Disability Plan and Basic Life and AD&D.
• 401(k) employer matching plan.
• Three weeks of paid leave and 10 paid holidays.
• Educational Assistance Program that pays for job-related tuition assistance, training, course registration, and exam fees (up to $5,250 per calendar year per eligibility requirements).
• Company discount program for you and your family (e.g., concerts, sporting events, health and wellness, travel, gifts and more!).
• Employee Assistance Program (EAP) that assists with guidance on childcare, financial planning, pet care, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED