Statewide Roofing - Customer Service Operations Coordinator

Ignite HR Solutions and our Clients•San Jose, CA

4d•Onsite

About The Position

The Customer Service Operations Coordinator plays a critical role in supporting the Service Department by accurately managing data, administering systems, and providing operational support. This position maintains service records, ensures data integrity across company platforms, processes work orders, and supports reporting, billing, and workflow processes. The ideal candidate has experience in construction, roofing, or the service industry, is highly organized and detail-oriented, and can manage large volumes of information accurately.

Requirements

Minimum of two years of administrative, operations, or data entry experience.
Advanced computer skills with proficiency in cloud-based business software.
Strong typing and data entry skills with exceptional attention to detail.
Strong organizational and time management skills.
Ability to manage multiple priorities in a fast-paced environment.
Self-motivated and capable of working independently.
Strong analytical and problem-solving skills.
Ability to work full-time (40 hours per week).
Availability for overtime hours during the rainy season & business spikes.
Must be a team player and perform well under pressure.

Nice To Haves

Experience working with ERP, CRM, service management, or scheduling software preferred.
Construction, roofing, facilities maintenance, or service industry experience preferred.

Responsibilities

Create, update, and maintain service work orders within company software systems.
Ensure all customer, property, and service data is accurately maintained in the company databases.
Process and track warranty requests, maintenance agreements, and customer records.
Monitor open work orders and help maintain workflow accountability.
Perform high-volume data entry with a strong focus on accuracy and attention to detail.
Maintain and audit customer databases to ensure data consistency and integrity.
Assist with implementing, testing, and maintaining the company's software platforms.
Generate and distribute reports related to service activity, technician productivity, customer contracts, and departmental performance.
Process purchase orders, work orders, and supporting documentation.
Support contract administration and renewal tracking.
Assist management with data analysis and operational reporting.
Provide general administrative support to the Service Department.
Identify opportunities to improve workflows, reporting accuracy, and operational efficiency.
Help document and maintain department procedures and standards.
Support training on company software and administrative processes.